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Vendor Manager – Senior

EY  Business Management Office (BMO) team is seeking a highly capable Vendor Manager to support the organization. This role will function as a strategic partner to business stakeholders, ensuring effective vendor lifecycle management, procurement governance, and financial compliance across engagements.

The Vendor Manager will work closely with Procurement, Finance, Accounts Payable (AP), and business teams to manage vendor onboarding, contracting, invoicing, and payment processes while ensuring alignment with EY policies and controls.

The opportunity

This role will establish trusted relationships with stakeholders and suppliers, enabling efficient vendor engagement and operational excellence. The individual will drive procurement workflows, oversee vendor performance, and ensure seamless coordination across Portal, BRIDGE, AP, and Finance teams.

Your key responsibilities

Vendor Management & Governance

• Manage end-to-end vendor lifecycle including onboarding, due diligence, contract execution, and performance management.
• Ensure compliance with EY policies, risk frameworks, and vendor governance standards.
• Act as the primary point of contact for vendors and internal stakeholders.
• Maintain complete, accurate, and audit-ready vendor documentation.

Procurement & Intake Management

• Lead procurement activities for software, services, and staffing through EY intake systems.
• Drive sourcing support including requirement validation, supplier coordination, and commercial alignment.
• Ensure timely creation of Purchase Orders (POs) post contract execution.
• Partner with procurement teams to ensure pricing competitiveness and contract compliance.

Portal & Workflow Management

• Manage Portal requests ensuring accurate submission of requestor details, engagement codes, and vendor information.
• Coordinate with stakeholders for timely Goods Receipt (GR) completion and invoice approvals.
• Monitor notifications and drive closure of pending actions.
• Track Portal lifecycle and ensure adherence to timelines and SLAs.

BRIDGE & Risk Compliance

• Facilitate BRIDGE requests and ensure completion of required risk assessments (IRA and related controls).
• Collaborate with risk teams to resolve queries and secure approvals.
• Maintain audit documentation and ensure compliance readiness.
• Proactively identify and mitigate vendor-related risks.

Accounts Payable (AP) & Invoice Management

• Oversee invoice validation, dispute resolution, and payment processing with AP teams.
• Ensure invoices align with contract terms, POs, and Goods Receipts.
• Support accruals, month-end, and year-end close processes.
• Drive timely approvals to avoid payment delays and escalations.

Financial Oversight & Reporting

• Track vendor spend against budgets and forecasts.
• Support financial planning, accruals, and reporting.
• Provide insights into cost optimisation and vendor utilisation.
• Highlight financial variances and risks.

Stakeholder Collaboration

• Partner with EYP leadership, Consulting, Procurement, and Finance teams.
• Provide updates on vendor status, risks, and opportunities.
• Drive resolution of cross-functional issues.

Process Improvement

• Identify opportunities to streamline procurement, Portal, and AP processes.
• Drive automation and efficiency initiatives.
• Enhance systems, controls, and reporting frameworks.

Skills and attributes for success

• Strong expertise in vendor management and procurement processes.
• Experience with Portal, BRIDGE, and invoice lifecycle management.
• Understanding of Accounts Payable and accrual processes.
• Ability to manage multiple priorities and stakeholders.
• Excellent analytical and problem-solving skills.
• Strong communication and stakeholder management skills.
• High attention to detail and compliance mindset.

What we look for

We are seeking a highly organised and detail-oriented professional with strong vendor management expertise and a proactive approach. The candidate should demonstrate ownership, drive process improvements, and collaborate effectively across global teams while ensuring compliance and operational excellence.

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