Junior Administrative Event Support with French

Junior Administrative Event Support with French

Location: Wrocław / Warsaw

Hybrid model: 2 days office/3 days remote

Let us introduce you the job offer by EY GDS Poland – a member of the global integrated service delivery center network by EY.

The opportunity 

EY GDS has a pleasure to announce the opportunity to join a new role as Event Support working for French-speaking internal customers. The goal of the Administrative Event Support is to support our internal clients administratively on Events management. The objective would be to support our internal customer, managing administrative steps to finalize groups events (seminars/Restaurant/external meeting room/team building) respecting the Meeting&Event Policy and supporting our internal customer through Event policy & New technologies implemented.
 
Your key responsibilities 

Your tasks as Event support will consist in ensuring that necessary steps are followed by the requestors involved on organizing events by:
•    Supporting the requestor through the Event process on all his questions
•    Handling the approval of the event
•    Assigning the sourcing request to our event referenced agency and partners
•    Reviewing quote and risk aspect of the event and provide guidelines for review
•    Launch signature of quote/contract and stored signed document
•    Manage provider referencing & purchase order creation 
•    Adress deposit payment request to Finance team and follow up to ensure deposit is paid on time
•    Adress final invoice to Finance team after the event 
  
You will also interact & take actions on a regular basis with French Event process stakeholders by:
•    Being in contact on daily basis with internal French clients to clarify event request, get missing information and escalate sensitive situations
•    Being in contact on daily basis with other French stakeholders : Insurance & Risk management team, Finance team, Event team
•    Interacting on a daily basis with Global M&E procurement Manager in France to work on growing the event processes as per new rules, tool automation proposals, policy changes, partnership with M& E providers

Skills and attributes for success 

•    You are fluent in French language (C1 level) and a good level of English
•    Rigorous, autonomous and organized into the execution and pay attention to details
•    Customer oriented and strong communication skills to communicate effectively with various internal clients.
•    Reactivity and ability to manage urgent and/or complex requests in a professional manner
•    Agility on supporting different projects
•    You possess a good knowledge of MS Office package (Excel-PowerPoint and Outlook)
•    Knowledge or interest on Event industry will be an advantage
 
What we look for

We are interested in hiring a French-speaking candidate, with strong communication and organization skills as well as proactive attitude, with high level of energy, enthusiasm, flexibility and assertiveness. 
You should be able to independently complete your regular responsibilities according to deadlines, paying attention to details and remain effective in case of urgent queries. You should be willing to communicate with internal client in order to resolve daily challenges and show professionalism while day-to-day contact with EY clients.

What we offer

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across ten locations –  Argentina, China, Hungary, India, the Philippines, Poland, Sri Lanka, Mexico, Spain and the United Kingdom – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We’ll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

•    Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.

•    Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.

•    Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.

•    Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

About EY

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience. It’s yours to build.

In compliance with the requirements of the Whistleblower Protection Act, our company has established the Procedure for reporting breaches of law and undertaking appropriate follow-up actions. Any misconduct should be reported through the EY Ethics Hotline.