GPS - Subcontracts Senior Associate

From strategy to execution, the Government & Public Sector (GPS) practice of EY provides a full range of consulting and audit services to help our Federal, State, Local and Education clients implement new ideas to help achieve their mission outcomes. We deliver real change and measurable results through our diverse, high-performing teams, quality work at the highest professional standards, operational know-how from across our global organization, and creative and bold ideas that drive innovation. EY is ready to help our government build a better working world. 

The Opportunity

The GPS Subcontracts Sernio Associate is responsible for providing Subcontract management support for Federal Subcontracts. Review solicitations, proposals, bids, Subcontract modifications, non-disclosure agreements, teaming agreements, and Subcontracting agreements. Performs reviews of Subcontracts and proposals for compliance with internal policies, procedures, the Federal Acquisition Regulations (FAR), and applicable laws. Develops and maintains strong working relationships with Subcontract vendors and internal stakeholders. 

Skills and attributes for success

·         Responsible for managing federal Subcontracts from inception through close out

·         Assist in the implementation of the Procurement Manual and Purchasing System

·         Responsible for the Subcontract RFP reviews for compliance and risk assessments

·         Create subcontract packages to ensure compliance with CPSR, Procurement Manual, and Purchasing System requirements

·         Responsible for reviewing subcontract proposals for Government and internal policy compliance as well as drafting risk mitigation language

·         Works closely with internal and external general counsel office on legal issues and concerns

·         Develops recommendations for process changes and enhancements to improve efficiency

·         Responsible for ensuring Subcontracts are in compliance with firm policies and procedures as well as Federal Acquisition Regulations (FAR) and reporting requirements. 

·         Reviews Non-Disclosure Agreements (NDAs), Teaming Agreements (TAs), subcontracts, and Subcontract Requests for Proposals

·         Monitors and evaluates changing Federal Subcontract requirements and industry trends and makes recommendations/modifications to policies/procedures as needed

·         Identifies Subcontract risks and issues, provides solutions and recommends actions

·         Develops and integrates Subcontract management tools, templates, methods, and processes for engagements

·         Works with Finance, Contracts, and Business Teams to ensure proper Subcontract value, funded value, timekeeping, billing, and any other financial requirements are in compliance with internal policies and Government requirements

·         Create, modify, and mange the Purchase Order process in Deltek Costpoint

To qualify for the role you must have

·         Strong experience and knowledge with Deltek Costpoint and Purchase Orders

·         Experience and knowledge of CPSR, Procurement Manuals, and Purchasing Systems

·         Excellent working knowledge of Subcontract concepts and Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (DFAR), and General Services Administration Acquisition Regulation (GSAR)

·         Knowledge and experience with GSA schedules

·         Ability to learn and apply of firm policies and procedures quickly

·         Strong executive presence

·         Experienced with project management and managing complex multiple projects

·         Excellent negotiation and influencing skills

·         Ability to build relationships

·         Leadership Skills

·         Able to delegate work to accomplish objectives

·         Ability to coach and train

·         Ability to influence leadership on new ideas and approaches to improve processes

·         Ability to adjust quickly and adapt to changing priorities

·         Discretion and professional demeanor

·         Ability to work well independently as well as part of a team

·         Strong computer skills in MS Access, Word, Excel, and PowerPoint, as well as the ability to learn new computer applications

·         Familiarity with AI Tools including Microsoft Co-Pilot

·         Attention to detail

·         Strong organizational skills

·         Proven customer service skills

·         Knowledge of FAR, DFAR, and other Federal regulations

·         Subcontract Management Certifications are a plus

·         2+ years of Federal Subcontract Management

·         Bachelor’s degree or equivalent work experience

·         Must be able to obtain and maintain a Top-Secret clearance

·         Must be able to attend regular meetings in Washington, DC or McLean, VA offices