Senior Administration Associate with Polish and English - fixed term

Experienced Administration Specialist

Location: Warsaw - on site

Let us introduce you the job offer by EY GDS Poland – a member of the global integrated service delivery center network by EY.

EY Global Delivery Services means 75 000 specialists providing globally IT, HR, finance, project management and strategic business services to EY member firms. In addition, we deliver support and solutions to clients from all over the world. We’re showing how better questions helps us build a better working world. We do it with great people who know how to team. Our values influence the way we work with each other and how we serve our Clients.

The opportunity

We are looking for a candidate for the Administration Specialist position for the workplace enablement services (WES) team of a dynamically developing,  EY Global Delivery Services Poland. If you are committed and engaged to work in administration field, serving internal Clients and enjoy helping to resolve problems, we have a perfect place for you. The role works within a fast changing environment taking place to the various processes. This is an opportunity to broaden your experience with challenging your existing skills working within a large and multi country organization.

Your key responsibilities

You will be responsible for the day-to day administration tasks like managing or supporting fleets of corporate credit cards, mobile phones or cars. In this role you will be also responsible for archiving commercial agreements and updating policies and procedures.

As a part of WES team you will be:

• Preparing office utilization reports
• Working closely with Procurement dept. to onboard/renew vendors
• Preparing purchase orders in procurement system, processing invoices and delivery notes for services and goods
• Supporting mobile phones fleet administrator (supporting users, ordering new devices, providing replacements, preparing insurance claims, assigning invoices to cost centers, preparing reports, controlling costs, cooperating with telecom and mobile devices suppliers )
• Managing Corporate credit card fleet (supporting users, processing requests, queries, cooperation with vendor)
• Supporting car fleet administrator when needed
• Managing commercial agreements archive in line with company policy
• Updating internal policies like Corporate Mobile Phone Policy
• Assisting in the onboarding and offboarding processes in above mentioned areas with various parties involved (including IT and HR department)
• Contributing to process improvement initiatives and projects that may arise

Skills and attributes for success

• 3+ years of experience in administration field
• Experience in fleet management (mobile phones, cars, etc.)
• Minimum intermediate Excel skills
• Being a pro-active, detailed oriented and having the big-picture perspective orientation and having a creative attitude will be also an advantage
• Very good spoken and written English
• Abilities to set priorities and organize your own working time would be important success factors in this role

What we look for

We are interested in hiring a professional with knowledge and experience within administration field. Having experience in similar services or position, would be very welcome.

What we offer

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across nine locations –  Argentina, Hungary, India, the Philippines, Poland, Sri Lanka, Mexico, Spain and the United Kingdom – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We’ll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

About EY

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience. It’s yours to build.

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