Events Coordinator - 18 Month Contract

The opportunity

 
You’ll join our Administrative and Workplace Services (AWS) team helping to support the important business enablement functions that keep our organization running strong. As a driven administrative professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. 

This job posting relates to an existing vacancy within our organization.

Your key responsibilities

 
As the Event Coordinator in our Workplace Services Group (WSG) based in our Toronto office, you are responsible for supporting the planning, coordination and execution of events, with the priority focus on client-facing events and some strategic internal events for our Client Experience Floor.  The Event Coordinator provides enhanced support for state-of-the-art meeting and event rooms, coordinates the administration and sponsorship of our event ticket program. The ticket program may include large corporate events, various sporting and annual festival activities. You are a driven administrative professional who enjoys working in tandem with your colleagues while striving to understand and anticipate customer’s needs and exceed expectations. Your key responsibilities also include:

• Meeting/event preparation: planning, developing and executing various meetings & events in our Client Experience floor by ensuring expectations are met, including room set up, number of attendees, AV needs, special requests, food & beverage, dietary restrictions, informing security as needed, identifying and resolving potential date conflicts, etc.
• Catering coordination: liaising with our caterers on menus and coordinating the invoicing process
• Registration / reception support: greet incoming clients as needed when teaming with reception colleagues
• Client Experience floor maintenance: completing regular checks throughout the space to ensure a high standard and deliver a seamless meeting/event experience to all internal and external users
• Ticket program: coordinating the administration of GTA sporting events and concerts
• Troubleshooting: first point of contact for any room issues, providing prompt and appropriate response, focused on a timely resolution
• Supply provisioning & inventory control: ordering, maintaining & distributing supplies for meeting space
• Technology support: liaising closely with the technology team to provide some technical service support
• Contact management project support: assisting with the maintenance of our external contacts to ensure our records are up to date
• Overtime required as needed

Skills and attributes for success

• Committed to contributing to a strong team culture to ensure success
• Develop and maintain relationships to efficiently leverage expertise
• Sound judgement regarding confidential and sensitive matters
• Proven ability to meet multiple and/or unexpected deadlines in a demanding environment

To qualify for the role, you must have

• Exceptional client service experience
• Hospitality and/or event planning experience
• Aptitude to differentiate when to act independently or within a team
• Ability to coordinate multiple tasks and work on more than one event at a time
• Strong organizational skills
• Excellent written and verbal communication skills
• Poise and professionalism to interact with Partners, external clients and/or vendors
• Proficient in Word, Excel and PowerPoint
• Meticulous attention to detail

Ideally, you’ll also have

• Approximately 1 – 3 years of event management experience
• Reception experience
• Professional services firm experience
• Post-secondary education

What we look for

We are looking for candidates who are highly motivated, analytical, logical thinkers and have a very strong attention to detail and the ability to meet multiple and/or unexpected deadlines in a demanding environment.

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. Plus, we offer:

• Support and coaching from some of the most engaging colleagues in the industry
• Learning opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you

Inclusiveness at EY 

Inclusiveness is at the heart of who we are and how we work. We’re committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. We embrace diversity and are committed to combating systemic racism, advancing gender equity and women in leadership, advocating for the 2SLGBTQIA+ community, promoting our neuroinclusion and accessibility initiatives, and are dedicated to amplifying the voices of Indigenous peoples (First Nations, Inuit, and Métis) nationally as we strive towards reconciliation. Our diverse experiences, abilities, backgrounds, and perspectives make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world. 

Learn about our commitment to Inclusiveness at https://www.ey.com/en_ca/about-us/corporate-responsibility/equity

At EY, we use artificial intelligence (AI) tools as one element of our recruitment process to enhance efficiency and improve the candidate experience. While AI supports us in our process, human judgment and decision-making remain integral in our candidate experience. We are committed to the responsible use of AI, and our practices are continuously reviewed and refined to ensure they align with ethical principles and regulatory requirements.

To all recruitment agencies: EY does not accept unsolicited resumes from recruitment agencies. Any resumes submitted without a prior agreement or request from our hiring team will not be considered. EY is not responsible for any fees related to unsolicited resumes.