Administrative Associate

Job summary
As an Administrative Associate, you’ll be the initial, on-premise greeter at an Ernst & Young site, providing information services and direction to employees, customers and guests.

Responsibilities

• Serve as the initial point of contact for routing internal and external calls at an Ernst & Young site.
• Understand emergency procedures and act as an extension of daytime security and property control.
• Handle incoming package deliveries, maintain maintenance requests logs, and carry out other duties such as translation of documents.
• Operate within established procedures and standards
• Provide support, coordination, and organization of various office events,
• Provide support to HR during career fairs and HR events
• Provide support to the IT team(when needed)

• Provides administrative support to ensure efficient operation of office.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

• Assist in other administrative tasks upon request.

Knowledge and skills requirements

• 1-2 years of work experience in the relevant field
• Bachelor degree in English language (or other relevant field but with excellent command in English language)
• Excellent computer skills
• Excellent organizational skills
• Outstanding interpersonal and communication skills, and the ability to effectively interface with personnel at all levels
• Dependability, business maturity, enthusiasm and a positive, professional attitude
• Strong work ethic. Ability to recognize when a job needs to be done, and to do it successfully
• Sound judgment and initiative, to determine the appropriate approach for non-routine situations
• Demonstrated ability to handle administrative details, and routine day-to-day issues independently, assuming responsibility without direct supervision