Executive Assistant

Working Location: Thessaloniki (hybrid)

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too.

Join our continuously growing team, which employs over 2.500 professionals in Greece, and is listed in Greece’s Top Employers, Great Place to Work and Best Workplaces for Women for 2024! Experience great flexibility, under our hybrid operating model across our offices in Athens, Patras, and Thessaloniki, while benefiting from personalized learning and career development opportunities. We prioritize diversity, equity, and inclusion, fostering an environment where everyone’s unique perspectives are valued, that supports you in building an exceptional experience for yourself, and a better working world for all. 

The opportunity

EY has a powerful purpose: Building a better working world. Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organisation running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Information Technology, Human Resources, Enterprise Support Services, Brand Marketing and Communications, Business Development, Knowledge and Risk Management.

We are looking for a dynamic professional to join our team in Athens as an Executive Assistant.

Skills and attributes for success

The successful candidate will be a self-motivated professional that will help in keeping our organization running strong by working to deliver exceptional service, supporting EY’s growth and profitability, in line with its vision of building a better working world.   

 
Our EAs are driven administrative professionals who enjoy teaming with colleagues while striving to understand and anticipate needs to exceed expectations. On any given day, your key responsibilities may include:  

Business support 

• Engagement maintenance - Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process 
• Document management - Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools. Coordinate the team’s budget and procurement actions
• Meetings & events - Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars

Teaming

• Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleagues

What we look for

• High caliber professional with excellent academic background
• 3+ years’ of relevant experience, ideally on a multinational firm and/or Big4 environment
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools  
• Excellent customer service and proven team player
• Strong written and oral communications skills, both in Greek and English
• Advanced project management and communication skills
• Experience in virtual teams

What we offer 

• Competitive remuneration package: You’ll be rewarded for your individual and team performance. Depending on your experience, our comprehensive rewards package includes benefits that suit your needs including cutting-edge technological equipment, ticket restaurant vouchers, a private health insurance scheme, life insurance, income protection and an exclusive EY benefits club that provides a wide range of discounts, offers and promotions. 
• Flexible working arrangements: We operate under a hybrid working model, which is defined based on both your own preferences and team’s needs, and we enjoy our summers with short Fridays.
• Personalized learning experience and career development: We provide free and unlimited access to educational platforms and EY Badges, support certifications, and provide coaching and feedback, as a part of our Leadership & Development process, all of which can lead to a meaningful impact and success as defined by you.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.
• International Experience: Become part of international projects and work along multicultural teams, through our global network.
• Above all, you will be working in one of the most recognized employers in Greece, as we have been awarded the Top Employers, Great Place to Work and Best Workplaces for Women awards for 2024.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

About EY

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform, and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

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