Oceania Talent Consultant Support VTH - Supervising Associate_Ph

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 EY Job Description 
Job Title: Talent Consultant Coordinator - Oceania            
Function: GDS-CBS

Skill Level: Experienced    Rank: Supervising Associate (64)
Sub Function: Talent Shared Services

Reports to: Talent Consulting VTH Leader (Associate Director – 62) 

Job Summary:

Talent Managed Services (TMS) is a core service line within the Global Delivery Services organization, providing multiple HR support services including Recruitment support, Onboarding support, People Data Administration, Learning Administration, Global Mobility and Performance Management support to EY member firms. TMS provides services to country, sub-area, area and global people teams and other EY stakeholders involved in HR, L&D and recruiting transactions and associated administration, reporting and people infrastructure. These services are delivered from our centres in various GDS locations in India; Wroclaw, Poland; and Manila and Cebu Philippines. TMS team delivers consistent, high-quality and operationally efficient HR transactional services to EY through a globally efficient and effective network of GDS centres.  

Talent Consultant Support VTH supports a specific Region and acts as part of the extended Region Talent team.
VTH works in a fully integrated way with onshore colleagues participating in meetings, projects and planning activities as part of one team. The Team supports the region in performing operational and administrative tasks to allow the onshore team to focus on consultative and strategic activities based on the priorities of the Region. 

Talent Consultant Coordinator role will focus on supporting Talent consultants in various activities, programs and initiatives as required. Will work in collaboration with the Oceania team to strengthen the onshore delivery and ensuring adherence to compliance and process.

This job description is intended as a guide to reflect the principal functions of the job. However, it is not an all-inclusive listing of the required job function and is subject to change at the discretion of management. 

Applications Used: SAP, SuccessFactors Report Centre, People Insights, Regional SharePoint sites, Power BI Dashboards, Excel, Word, PowerPoint. 

This role will directly work with the Region Service Line Talent team and provide full support on reporting, stakeholder management, communications and general administrative tasks. This position ensures smooth operations support. Should have a professional attitude to deal with highly confidential and sensitive information. Ensure being compliant with Data Privacy and Protection within local, regional, and global guidelines. Adapt to a constantly changing legal framework and growing business environment.

Applications Used: SuccessFactors Report Centre, People Insights, EY People Pulse, Regional SharePoint sites, Power BI Dashboards etc.  

Shift: Aligned to the shift timings/schedule of the Region  

Essential Functions of the Job:

Responsibilities:

•    Reporting and Macro Support:  
o    Production of regular and ad hoc reporting requirements (as determined by the relevant Service Line) on turnover, exit interviews, diversity and inclusion, mobility, compensation, and other talent metrics.
o    Perform extensive data analysis and provide insights to Talent Consultants for presentation to leaders.
o    Use the available reports to perform regular checks and administer corrections on key Talent related frameworks to support the SL leaders with people management.
o    Production of bespoke reporting on requests, such as salary band positioning analysis, comparing diversity and inclusion metrics to the SL targets, and completion rates for key learning and development courses.
o    Support the year-end and annual compensation review processes including, but not limited to:
    Leadership Review Workbook (LRW) mapping
    Data validation and cross-checking of relevant workbooks such as promotion lists, remuneration upload files, budget and cost calculation, and consolidation of multiple workbooks
    Coordinate tasks and timelines with the team to manage competing priorities and deadlines
    Attendance and support in review meetings to help drive the process and capture all minutes and data
    Bonus process facilitation (outside of regular YER cycles) including production of letters and follow up with Leaders
    Support the finalization of the LEAD and compensation review process to prepare the sign-off presentation
o    Support the EY People Pulse delivery within the Service Line including, but not limited to:
    Monitor participation rates on behalf of the Service Line and provide regular updates
    Production and distribution of Service Line specific communications to encourage participation and update leaders
    Review and analysis of results, including presenting different cuts of the data in PowerPoint format to highlight trends and key areas of focus
    Facilitate discussions with leaders on the results and improvement areas
o    Support the quarterly LEAD cycles on behalf of the Service Line including, but not limited to:
    Prepare LEAD reporting (including for PPEDD) to provide insights into feedback request rates, feedback response rates and Counsellor checklist completion
    Production and distribution of Service Line specific communications to remind teams of key cycle activities and dates

•    Stakeholder Management & Communication:  
o    Act as an intermediary between the Service Line Leaders and other areas of Talent, including the People Team, ER Team, and Payroll, to facilitate key processes such as transfer and movement processes, off-cycle promotions and compensation changes, and following up on pending requests.
o    Produce and distribute relevant communications to the business in support of Talent or Firmwide initiatives, including preparing communications on behalf of leaders to be sent to the Service Line or targeted groups. 
o    Key contact for leaders on administering Talent processes, such as Core HR, providing support and education to promote the self-service availability and model.

•    General Administration:  
o    Support ad hoc Talent processes unique to the Service Line.
o    Coordinate and support regular and ad hoc Talent meetings or Service Line specific events, including invitation management, facilitation and minute taking.
Facilitate the exit process and administer exit interview

Knowledge and Skills Requirements:

•    Intermediate to advanced skills in Microsoft Office, particularly Excel, PowerPoint and Outlook
•    Strong attention to detail and data administration and analytics skills, with a focus on working with large quantities of data from various sources
•    Possess the ability to communicate with stakeholders at all levels to provide clear and concise information in both written and verbal formats.
•    Time management and the ability to deliver in a fast-paced environment with competing priorities
•    Ability to perform and manage multiple tasks simultaneously and work well under pressure and with time constraints.
•    Excellent client service skills, networking, and relationship development skills
•    Ability to be successful in a virtual team environment, working with limited supervision

Job Requirements:

Education:

•    Bachelor’s degree, preference will be given for those with HR Specialisation
Experience:

•    Minimum of 6 years of progressive experience in HR or related field at a coordinator or administrative level
•    Demonstrated experience working with different stakeholders with competing needs
•    Working in international and diverse environments

Note: 
This job description is intended as a guide to reflect the principal functions of the job.  However, it is not an all-inclusive listing of the required job functions and functions may vary depending on the particular geographic location of the job and/or the manager.  Further, the job description is subject to change at the discretion of management.

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