Asia-Pacific Sourcing and Event Manager

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Ernst & Young Job Description 
Job title:  
Asia-Pac Sourcing and Event Manager        
Function: (category for job posting)
Ernst & Young Global Services – Supply Chain Services    Rank: Supervising Associate    Location: Manila, Philippines 
Sub-function: 
Travel, Meetings & Event Services    Reports to (job title): 
Asia-Pac Travel, Meetings and Events Operations Manager located in Philippines
Summary:

As Asia-Pac Sourcing and Event Manager, you will be involved in various Travel and Meetings and Events (M&E) related tasks for Asia Pacific and support initiatives that will drive compliance, traveler experience and savings across the area. Key focus areas include supporting sourcing activities of events for Asia Pacific, manage/support physical events onsite or virtual/hybrid remotely and support compliance to the travel and corporate meetings policy.  

The role will also be the day-to-day point of contact for M&E related queries. The role will be expected to work independently as well as part of a close-nit team, with support from Travel, M&E colleagues to establish and promote the vision and mission of Travel, Meetings & Events Services 

Key Responsibilities:

•    Have strong influencing skills to instigate change and support the Global Travel M&E Strategy
•    Work by and promote the values and objectives of Travel, M&E and the broader procurement function
•    Individual must be an effective communicator who is self-motivated and result oriented
•    Venue sourcing EY events, liaising with EY stakeholders to provide effective solutions to their needs 
•    End to end event management of EY’s high profile events such as GDS Milestones, Tax Symposium and other global events when required
•    Provide event management guidance and/or support as and when required
•    Working with EY hotel suppliers and negotiating best rates on event  
•    Help prepare initial and final budget for meeting costs which can be presented to the meeting requestor
•    Day-to-day point of contact responding to questions and providing guidance specific to Meetings & Events and Travel operations 
•    Ensure strong focus to continuously improve customer satisfaction ratings and champion customer issue escalation and resolution processes
•    Network with area Venue Sourcing and Travel Management Company colleagues to identify best practices in operations and provide recommendations to enhance and bring efficiencies to EY
•    Review data reporting regarding compliance and ensure cost saving opportunities are identified and presented 
•    Support the in-house M&E intake portal and Cvent to ensure that event requests are assigned to the relevant channel
•    Support production RFPs and the necessary processes to ensure adherence to the procurement policy
•    Support/manage virtual or hybrid events or onsite at in-person events as required
•    Project work with Global Team colleagues to harmonize all processes worldwide 
•    Drive performance, by managing and reporting key performance indicators (KPIs) 
•    Provide guidance to meeting requestors, meeting planners (if applicable) and 3rd party providers
•    Nurture key stakeholder relationships in order to assist the business manage M&E costs
•    Ensure compliance in the use of EY standardized meeting contracts, addendums and framework agreements
•    Review EY businesses’ compliance to overall program including BRIDGE, Independence, Finance and Procurement
•    Drive best practices across all EY businesses
•    The above list is not exhaustive, and candidate will need to be flexible in work scope to account for the evolving nature of our business

Supervision responsibilities:

No direct supervisory responsibilities

Job Requirements:

Due to the global nature of EY, you will be expected to team with colleagues in-person, and virtually, including across multiple time zones.

To effectively team remotely, a stable and reliable home internet connection is required.
To effectively team in person, you will be expected to work from the EY office in Manila (Taguig City) at least two days per week, depending on local policies.
Some international travel may be required as part of this role therefore, you must have a valid passport, or the ability to obtain one.

When working across multiple time zones, there may be occasions where you’ll be required to work outside of regular business hours. 

Education:

Fluent written and spoken English language skills are required.

Further language skills are not required, but additional Asian language skills, particularly Mandarin, Japanese, Malay, or Korean will be highly regarded

While not mandatory, a degree in a related discipline, typically Business, Travel and Hospitality and/or Procurement will be highly regarded

Experience:

You should have previous experience working in a Venue Sourcing agency, Destination Management Company or Travel Management Company. Individual must have at least 5 - 8 years of experience in event management particularly in large complex international events.

Experience working with Microsoft (Office) 365, particularly Excel and PowerPoint, is required. Experience working with Microsoft Power Platform, particularly Power BI, Copilot Studio, and Power Automate is not required, but will be highly regarded.

Experience working in a similar role for a large, multinational organization, or for a travel management company is not required, but will be highly regarded

Experience working in a cross-cultural, service-focused environment is not required, but will be highly regarded

Certification requirements:

Nil

Note: 

This job description is intended as a guide to reflect the principal functions of the job.  However, it is not an all-inclusive listing of the required job functions and functions may vary depending on the particular geographic location of the job and/or the manager.  Further, the job description is subject to change at the discretion of management.

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