Project Coordinator

Project Coordinator
 

The opportunity

As our Project Coordinator you’ll support the PMO team by maintaining project documentation, coordinating updates, and ensuring administrative continuity across multiple office fit-out projects. A key focus of this role is to proactively leverage artificial intelligence (AI) tools and automation to streamline daily tasks, manage priorities, and enhance efficiency in project administration. The Project Coordinator is responsible for document and information governance, task and information distribution, report collation, and communication support for the Senior Project Managers, Project Managers, and the PMO. This position is critical in keeping workflows and documentation organized and visible across EY’s national and regional footprint from a Workplace Services (WPS) perspective.

This is a hybrid position based in Naarm – Melbourne /  Boorloo – Perth / Canberra - Ngambri / Meanjin – Brisbane / Tarndanya – Adelaide / Warrang – Sydney . This role can be performed from any of our EY offices across Australia. Our roles can potentially be adjusted to work flexibly with reduced hours. Please speak with us about potential options.

Your key responsibilities

• Attend project meetings to take structured notes, capture action items, and provide feedback on behalf of project managers.
• Maintain and update the project planner, share dashboards weekly with the project lead, and utilize automation tools for efficiency.
• Organize incoming project documents in the correct folder structure, update active folders, and archive completed projects.
• Liaise with internal and external stakeholders for requests for information or design direction, and implement tools to track and coordinate communications.

Skills and attributes for success
                

• Strong organizational skills, attention to detail, and reliable completion of routine tasks while meeting deadlines.
• Excellent written and verbal communication skills, with confidence in following up and chasing documentation.
• Ability to work independently, take initiative with minimal supervision, and proactively identify issues in documentation or workflows.
• Familiarity with folder structures, project documentation practices, and a willingness to learn EY-specific systems and processes.
• Collaborative mindset focused on supporting the team, along with a commitment to exploring AI-driven solutions for routine tasks.

Ideally, you’ll also have the skills and attributes below but don’t worry if you don’t tick all the boxes. We’re interested in your aptitude, attitude and willingness to learn. 

• Comfortable working independently and taking initiative with minimal supervision
• Familiarity with folder structures and project documentation practices  
• Strong problem-solving skills
• Ability to follow instructions and seek clarification when needed

What we offer you

At EY, we’ll fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.

• Career development: At EY, your career is yours to shape! We’ll develop you with future-focused skills and equip you with world-class experiences ey.com/au/careerdevelopment
• Flexible work arrangements: Our flexible work policies empower you to balance your professional and personal life, fostering a culture of trust and autonomy. 

• A comprehensive benefits package: From a yearly wellness incentive, to access to additional 8 weeks of flex leave per year, and family-friendly policies, including 26 weeks of gender-neutral paid parental leave, we cater to your diverse needs to help you thrive both personally and professionally www.ey.com/au/benefits     

Acknowledgement of Country

EY acknowledges the Traditional Owners and Custodians of the lands on which EY offices are located around Australia. We pay our respects to their cultures, and to their Elders — past, present, and emerging. Find out more about our vision for reconciliation at ey.com/en_au/careers/indigenous

Diversity, equity, and inclusiveness (DE&I) are core to who we are, how we work and how we live our values. We encourage applications from people of all ages, nationalities, abilities, cultures, sexual orientations, and gender identities and are committed to providing an equitable and barrier free recruitment experience for all. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process. We understand sharing your needs with us can be daunting, so if you have questions before or during your application, we welcome you to get in touch at contactrecruitment@au.ey.com or +61 3 8650 7788 (option 2). Anything you tell us will be kept completely confidential.

Are you ready to shape your future with confidence? Apply today. 

#LI-Hybrid 

EY | Building a better working world 

Our preferred applicant will be required to undertake employment screening by EY or our external third-party provider. 

© 2025 Ernst & Young Australia. A member firm of Ernst & Young Global Limited. All Rights Reserved. Liability limited by a scheme approved under Professional Standards Legislation.