Senior Associate, Facility Management

Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Information Technology, Human Resources, Enterprise Support Services, Brand Marketing and Communications, Business Development, Knowledge and Risk Management.

About the opportunity

Are you ready to take control and deliver impact? Then join EY and gain experiences that will last a lifetime.

We’re looking for a Facility Management Senior Associate to join our team.

As part of our administration team, you’ll create and edit customer- or template-driven deliverables with speed and accuracy. This role includes finalising files for digital output. The position holder will be expected to demonstrate and apply knowledge of EY’s standard applications (software) and brand standards.

Your Key Responsibilities

• Workplace Support Supervisor in day-to-day facilities operations including renovation and space planning.
• Work cohesively with members of Workplace Support Services and Facilities Management vendor.
• Effectively manage escalations, correction of errors, and demonstrate sound judgment in making required trade-offs between business opportunity vs. resources vs. sustainability.
• Identify opportunities to streamline Admin work processes and contribute ideas to achieve effective and efficient support to internal stakeholders.
• Manage and resolve company-owned property/facility-related issues and take appropriate corrective remedial / rectification action.
• Manage property maintenance contracts renewal including sourcing and awarding contracts to contractors, such as Cleaning, Services, Security Services, Air-con system, Security systems, Green wall & Landscape, pest control, Fire cert and electrical distribution boards license renewal etc.
• Liaise with Risk Management/business/support units at all levels in the rollout of various Business Continuity Planning process workflows related to building management works.
• Planning, Proposing and executing of all office & branch A & A, renovation & reinstatement works.
• Liaise with designer / main contractors on A& A, renovation works and schedules to ensure the project meets our requirements and timelines.
• Manage non-IT procurement to ensure procurement processes are in accordance with procurement procedures.

Skills and attributes for success 

• GEO ‘O’ level or above
• Approximately 1-2 years of relevant experience or familiarity with a professional services firm environment
• Exceptional attention to detail
• Good problem-solving skills
• Strong work ethic, with customer service, communication, interpersonal and teamwork skills
• Advanced skill in Microsoft Word (including styles and macros), Excel, PowerPoint and BizFin *preparation tool for preparing XBRL (eXtensible Business Reporting Language) financial statements
• Ability to gain a solid knowledge of EY’s brand/strategy

Good to haves:

• Safety certifications
• Background in mechanical engineering

What we offer

EY offers a competitive remuneration package where you’ll be rewarded for your individual and team performance. We are committed to being an inclusive employer and are happy to consider flexible working arrangements. Plus, we offer:

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.

The exceptional EY experience. It’s yours to build.