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Administrative Document Specialist

Location:  San Diego
Other locations:  Primary Location Only
Salary: Competitive
Date:  May 8, 2025

Job description

Requisition ID:  1605928

At EY, we’re all in to shape your future with confidence. 

 

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.  Join EY and help to build a better working world.

 

Our Administrative Workplace Services (AWS) team is committed to providing our professionals and clients with premiere facility and administrative support across various channels. As part of the Tax Support team, you will be tasked with providing a full scope of administrative support for tax return processing and delivery within a region.

 

The opportunity

As an Administrative Document Coordinator, you’ll deliver submitted tax returns in accordance with established Tax practice guidelines. You’ll use your tax and technology skills to help produce returns that are accurate. You’ll also track the status of submitted returns, and scan and electronically save applicable tax documents. You may also be asked to carry out other Tax engagement-related support activities within an office or region. In return, you’ll have the support of a network of highly knowledgeable colleagues, and the opportunity to make a significant impact to your team and EY.

 

Your key responsibilities include

  • Developing an in-depth understanding of all applicable federal, state and local tax return types and assembly/filing requirements
  • Understanding and adhering to tax methodology requirements for processing tax return products and other practice-specific policies
  • Frequently monitoring tax processing Outlook mailboxes to retrieve tax return requests
  • Accurately and efficiently logging, copying/printing/assembling and distributing tax returns
  • Identifying opportunities to address customer needs and participating in initiatives to improve processes and services
  • Applying knowledge of the business and the industry to identify the real issues facing our clients and providing innovative and pragmatic insights and solutions
  • Working overtime during peak tax-processing time frames

 

Skills and attributes for success

You’ll be able to anticipate and respond to an ever-changing environment in a practical and effective way. Your strong teaming skills will allow you to build relationships and networks across the business at all levels. As you will typically be working on multiple projects and deadlines, your strong organizational skills and keen eye for detail will be key to your success in this role. You’ll need to work independently and proactively to deliver project deliverables.

 

To qualify for the role, you must have

  • Experience in managing full scope of tax processing or a high volume administrative background
  • Strong communication skills, both oral and written
  • Excellent skills in computer/technology (e.g., Adobe Acrobat and Microsoft Office Suite) applications
  • Aptitude to learn new tax technology applications and perform work electronically, as well as use paper media when necessary
  • Ability to prioritize, multitask and take responsibility for accuracy, quality and meeting deadlines
  • One-plus years of related work experience; experience with tax returns a plus
  • High school diploma with some college or equivalent work experience
  • To qualify for this role, you must have the ability to work within an EY office

 

Ideally, you’ll also have

  • Experience working for a professional services firm
  • Experience working independently
  • Experience working in a high-volume print processing role with minimal supervision

 

What we look for

We’re interested in knowledgeable professionals ready to take ownership for spotting trends and improving our processes. You’ll need to be naturally curious, ready to learn and have a genuine passion for improvement. If you’re aiming to influence change within a world-class organization, all while developing your own career, this role is for you.

 

What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.

  • We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business.  The base salary range for this job in all geographic locations in the US is $37,100 to $67,400.  The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $44,600 to $76,600.  Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography.  In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
  • Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
  • Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.

 

Are you ready to shape your future with confidence? Apply today. 
EY accepts applications for this position on an on-going basis.  

 

For those living in California, please click here for additional information.

 

EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.

 

EY  |  Building a better working world

 

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

 

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

 

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

 

EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.  

 

EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process,  please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY’s Talent Shared Services Team (TSS) or email the TSS at ssc.customersupport@ey.com.


Nearest Major Market: San Diego

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