Senior Consultant, Archive & Library Specialist, Technical, FAAS, Riyadh

In Financial Accounting & Advisory Services (FAAS) within Assurance, we assist our clients to address the accounting and financial reporting challenges facing their business.  You will be part of a team that provides insight and services that accelerate analytics, decision-making and innovation to build a stronger and more efficient finance function. You will experience ongoing professional development through diverse experiences, world-class learning, and individually tailored coaching.

That is how we develop outstanding leaders who team to deliver on our promises to all our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. 

Sound interesting? Well, this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.

The opportunity

EY is seeking a technically adept Archive & Library Specialist to join our team and play a crucial role in bridging the gap between policy/process development and technical implementation for our clients' document and archival management operations. The successful candidate will be responsible for translating policy and process requirements into technical specifications for programmers, ensuring the effective digitalization and operationalization of archives and records management systems. This role offers the chance to contribute to the preservation and accessibility of vital documents while supporting our clients' compliance requirements and enhancing their document & archive management capabilities through technology.

Your key responsibilities

• Expertise in translating functional requirements from policies and procedures for various record types into their corresponding technical requirements for digitization equipment & software, document management systems and archival storage systems.
• Demonstrated ability to communicate effectively with both policy/process consultants & stakeholders and technical programmers to ensure accurate implementation of document management specifications.
• Familiarity with national and organizational policies and procedures for documents and archives management including digitization, and the ability to translate these into actionable technical plans.
• In-depth functional knowledge across the archival lifecycle processes within systems, i.e., electronic document management systems, scanning and workflow solutions, indexing and classification algorithms, archival storage systems and digital records security measures, and  digital access management protocols.

Policies and Processes – Archival lifecycle
 

Collection

• Proficiency in defining technical requirements for the evaluation and selection of records for archiving, ensuring secure digital transfer and maintaining data integrity and security, in compliance with Personal Data Protection Law from SDAIA and NCA guidelines. 

Classification & Indexing

• Ability to translate comprehensive records definition, indexing, and classification frameworks into technical specifications for efficient document retrieval systems.
• Knowledge of descriptive formats such as MARC, EAD, DACS, Dublin Core, and other processing and metadata standards
• Skill in ensuring technical compliance with standards for document categorization and cataloging, such as ISO 15489 (Information and documentation - Records management), using standardized taxonomies for consistent classification and indexing. 

Retention, Storage & Preservation

• Competence in formulating technical guidelines for document retention schedules, advising on secure digital storage solutions, and preservation methods, including familiarity with on-premise and cloud-based platforms.
• Technical understanding of storage and preservation techniques to maintain the integrity and longevity of digital records. 

Access & Usage

• Proficiency in defining technical policies and procedures for lending documents, managing digital permissions, and facilitating secure access to records.
• Ability to design technical processes for granting, monitoring, and revoking access to digital documents, including the management of digital check-out systems. 

Destruction/Disposal

• Knowledge of technical criteria and processes for the secure and compliant destruction/disposal of digital documents, in accordance with retention schedules and legal mandates.

Policies and Processes – Digitization 

• Technical competence in evaluating digitization capabilities, identifying gaps, and formulating technical benchmarks against best practices and national guidelines.
• Ability to define technical digitization policies covering the preparation of source records, metadata collection, scanning and OCR, and the electronic workflow between scanning systems and document management systems
• Skill in determining technical specifications for digitization, ensuring compliance with industry standards like ISO/TC 42, and utilizing metadata standards for digital consistency.

Governance

• Hands-on knowledge in developing technical aspects of governance mechanisms, including defining technical roles and responsibilities and establishing decision-making protocols for IT systems.
• Capability to design technical governance processes that support decision-making, risk management, and compliance, including technical auditing and evaluation mechanisms.
• Proficiency in creating and managing technical dashboards for tracking governance activities, ensuring that KPIs are technically aligned with strategic objectives.
• Experience in defining technical quality control policies and associated requirements (e.g., pre-scanning source document quality requirements and target scanning resolution for digitization), and conducting IT audits and validation checks to maintain high standards throughout the digital document lifecycle.
• Familiarity with technical requirements for KPIs reporting to regulatory bodies such as Adaa.

Archival operations team structure, key positions, roles and responsibilities

• Strong understanding of the technical roles within archival operations teams, including the identification of key IT positions and the definition of technical responsibilities.

Technical Knowledge on Archival Processes in Systems

• Awareness of emerging technologies for records management and the ability to translate functional knowledge into technical requirements for Document Management Systems (DMS), scanning & digitization systems, OCR and workflow and archival storage systems.
• Expert knowledge of and skills with automated methods to manage electronic records, electronic records management systems, and software applications such as Power Automate, bots, artificial intelligence (AI), and other innovative tools used in information systems to manage records, and techniques to recommend efficiencies for Records and Information Management processes, and to effectively communicate with IT professionals.

Technical Knowledge on Archive Warehouses

• Technical familiarity with design and implementation of archive warehouse management systems, including environmental controls and security measures.
• Ability to provide technical advice on the design and maintenance of digital archive storage facilities to ensure the long-term preservation of digital records.
• Proficiency in designing technical policies, procedures, and methods for digital numbering, coding, barcode, housing, shelving, and internal transfer within archival warehouses.

Skills and attributes for success

Pro- activity, accountability, and results- driven people will flourish in this environment. Dealing with competing priorities, understanding how to manage resources, and communicating effectively are key skills. This will have a huge impact on those around you and help promote a positive work ethic.

To qualify for the role, you must have

• Bachelor's (compulsory) or Master's degree (preferred) in Library Science, Information Management, Computer Science/Electronics, Archival Studies or a closely related field from accredited university
• Familiarity with the image standards for color accuracy and other imaging quality and performance metrics
• Digital Archives Specialist certification (preferred)
• Certified Digital Preservation Specialist (preferred)
• Strong technical, analytical and time management skills
• Excellent attention to detail and accuracy
• Ability to lead and manage junior client personnel on ground effectively, ensuring clear communication and efficient task allocation among team members.
• Ability to work independently and as part of a team, fostering a collaborative and inclusive work environment
• Strong communication skills, with the ability to understand and articulate the client’s key problems, challenges, and needs effectively
• Strong interpersonal skills, with ability to build client relationships 
• Ability to independently interact with clients from middle and junior management layers across government and non-government sectors
• Adaptability to changing processes & technologies landscape 
• Commitment to confidentiality and ethical handling of sensitive information
• Ability to generate innovative ideas that challenge the status quo and offer new perspectives on business strategies
• Ability to envision future possibilities and translate them into actionable items, demonstrating a balance between theoretical and practical thinking.
• Can provide guidance and innovative solutions to complex problems, often with limited information
• Knowledge of and skilled in maintaining document management systems (e.g., Kofax, IBM FileNet) and databases (e.g., Oracle, MySQL or Microsoft SQL Server), focusing on scalability and security.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively

Ideally, you’ll also have

• A minimum of two years of professional experience in an archive, library, or documents/records management setting at government ministries, corporate, consulting, technology or other organizations in a business analyst type role in charge of translating functional requirements to technical implementation team
• Proficiency in the Arabic language

What we look for

We are seeking a self-motivated Archive & Library Specialist for a Functional role who exhibits a passion for preserving the past while keeping an eye on the future. The ideal candidate will be someone who thrives in a dynamic environment, is meticulous about managing information, and is proactive in enhancing archival landscape by assisting our clients. We value individuals who can bring innovative solutions to the table and are eager to contribute to the team's success.

We're interested in versatile people with the ability to take on new responsibilities and listen to clients to get things done. We're not just looking for archival experience - we're after genuinely interesting people with the ability to build relationships, negotiate and think in unique and creative news ways. If you're a confident leader with a curious mind and the ability to solve complex issues, this role is for you.

What we offer

• At EY, we offer a collaborative and inclusive culture where your expertise in archiving and records management will be valued and nurtured. We provide opportunities for professional growth and development, along with the chance to work with a global network of professionals. You will be part of a firm that appreciates your unique talents and supports your journey towards achieving your career aspirations, all while maintaining a healthy work-life balance.
• Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid National Holidays, Annual Leaves, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional wellbeing.
• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next. 
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way. 
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs. 
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs. 

If you can demonstrate that you meet the criteria above, please contact us as soon as possible. 

The exceptional EY experience. It’s yours to build. 

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