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Records Administrator

Other locations:  Primary Location Only
Salary: Competitive
Date:  13-Jan-2022

Job description

Requisition ID:  120241

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. 



As part of our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Information Technology, Human Resources, Enterprise Support Services, Brand Marketing and Communications, Business Development, Knowledge and Risk Management.


The Opportunity


You will be responsible for the establishment, management and governance of Singapore’s record management function in alignment with legal regulations and firm policies. This position will draw together our existing Service Line records management functions with the aim of implementing a standardized and centralized record management function for Singapore. In order to optimize current practices and services, an in-depth review will be conducted together with recommendations for a future paper and electronic records management solution.


Your key responsibilities


You will maintain Records Management System, including maintenance and management of active and archived records. You will also maintain organizational security and confidentiality of information in accordance with organizational policy. In addition, you will assist staff with requests to locate and retrieve information. You will participate as a member of the Records Management Team in innovative and creative ways whilst providing courteous, efficient and professional service. Also, you will be assisting with administrative duties as required.


Skills and attributes for success


  • Knowledge of documentation standards, methods and practices
  • Physically fit to carry heavy items
  • Meticulous attention to detail
  • Excellent interpersonal skills
  • Strong client service focus
  • Good problem solving skills
  • Committed team player, sharing knowledge and best practice


To qualify for the role you must have


  • GCE 'O' Level or above
  • Experience in document control
  • Approximately 1 year of experience in a large corporate record management environment or warehouse environment


Ideally, you’ll also have


  • Prior working experience in global professional services organization or mid-tier firms


What we look for


Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident team player that collaborates with people from various teams while looking to develop your career in a dynamic organization.


What we offer


EY offers a competitive remuneration package where you’ll be rewarded for your individual and team performance. We are committed to being an inclusive employer and are happy to consider flexible working arrangements. Plus, we offer:

  • Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
  • Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
  • Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
  • Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.


If you can demonstrate that you meet the criteria above, please contact us as soon as possible.


The exceptional EY experience. It’s yours to build.



EY | Building a better working world 
EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.  
Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.  
Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.  

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