Source to Pay (S2P) Associate

This role holder will work within the Source to Pay (S2P) team in the different stages of  the purchase cycle. This role will coordinate between vendors and stakeholders from Procurement, Risk Management, Finance, Service Lines and Operations teams to ensure timely execution of end-to-end S2P processes. This role will predominantly focus on delivering S2P requirements for GDS in Mexico. On need basis this role will need to be extended to other GDS locations. 

Essential Functions of the Job  

Pre Purchase  

•            Lead the vendor onboarding process with vendors to obtain compliance registration documents and clearance from other areas involved. 

•            Be the point of contact for all vendor onboarding related activities including but not limited to BRIDGE, LSTR document collation, PIA, IRA, ABC and all other such documents that would be required for vendor onboarding. 

•            Initiate Bridge activities and coordinate with Risk Management and Independence team on the Bridge decision. 

•          Ensure compliance with established Risk Management/ Independence/ Procurement Policies and Procedures.  

•            Help identify and evaluate new vendors from market. 

Purchase 

•          Ensure that all relevant documents, approvals, and cost center codes have been obtained and are accurate prior to purchase order processing.  

•          Create/validate Purchase Orders (PO’s) against executed Framework Service Agreements (FSA’s) and Stand Alone PO’s as requested by internal business clients. 

•          Clarification of purchase request(s) and requisition(s). 

•            Provide troubleshooting and problem resolution support on Purchase requisitions. 

•            Follow up for SL/SF, Finance and buyer for Purchase Orders (PO’s) approval. 

•            Coordinate with vendor and the requestor to ensure the timely delivery of goods/services. 

Post Purchase 

•            Create GRN and SRN upon goods/services delivery confirmation. 

•            Help business and vendors with payment issues and remove any bottleneck. 

•            Provision of input to weekly / monthly reports. 

Analytical / Decision Making Responsibilities 

•            Review relevant fields on documents across the S2P process to ensure completeness. 

•            In case of amendments, value enhancements, initiate discussions with procurement and stakeholders for identifying additional value required. 

Role Model: 

• Be an advocate and role model from a GDS S2P standpoint for the business and service providers.  

• Be able to assist / guide the business over and beyond the core activities across GDS S2P lifecycle for effective solutions for the business. 

• Be solution oriented to vendor and business challenges.  

Knowledge and Skills Requirements 

•            Proficient in the use of MS Office computer applications including Word, Excel, Power Point. 

•            Knowledge on Purchase and payment processes. 

•            Good organization, analytical and problem-solving skill. 

•            Ability to communicate effectively in writing and orally in a business environment.  

•            Culturally sensitive, capable of handling interactions with other team members from other countries. 

Job qualifications 

Bachelor’s Degree or equivalent working experience. 

1 to 2 years experience in handling operations and purchase related activities. 

Advanced English.