TME Compliance-Contracts and Projects Specialist

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Ernst & Young job description

Job title:  TME Compliance, Contracts and Projects Specialist

Ernst & Young Global Services

Sub-function:

Job summary:

The TME Compliance, Contracts, and Projects Specialist at EY is responsible for supporting the Global Meeting and Production Contract Team in managing the operational aspects of contract administration. This role focuses on MSA and SOW contracting, compliance tracking, document storage, and supplier data analysis. The Specialist ensures contract accuracy, maintains compliance with EY policies, and assists in supplier performance monitoring. This position reports to the TME Compliance, Contracts, and Projects Supervisor and plays a crucial role in ensuring efficient contract management processes.

Essential functions of the job:

Contract Administration and Compliance Support: Assist in the review, processing, and storage of MSA and SOW contracts for production and meeting suppliers. Ensure compliance with EY’s policies and regulatory requirements.
Document and Data Management: Maintain accurate records of contracts, compliance checks, and supplier documentation. Ensure all documents are up to date and stored correctly in designated systems.
Supplier Spend Data Collection and Reporting: Gather and consolidate supplier spend data to support financial analysis and reporting. Provide insights to optimize spend under management.
Supplier Performance Tracking: Support the monitoring of supplier performance by tracking key metrics, SLAs, and compliance standards. Assist in preparing reports for business reviews.
Process Improvement and Standardization: Assist in the development and documentation of best practices and process improvements to enhance contract management efficiency.
Audit Preparation and Support: Assist in preparing documentation and reports for audits. Collaborate with internal teams to address compliance gaps and ensure audit readiness.
Stakeholder Coordination: Support communication with internal stakeholders and suppliers to ensure smooth contract processing and issue resolution.

Analytical/decision-making responsibilities: 

Attention to Detail: Ensure accuracy in contract data, compliance records, and reporting.
Problem-Solving: Identify and escalate potential contract or compliance issues to the Supervisor.
Regulatory Compliance: Maintain a working knowledge of EY’s compliance policies and industry regulations affecting travel, meetings, and events.
Data Analysis: Assist in analyzing supplier performance and spend data to support decision-making.

Knowledge and skills requirements:

• Contract Management: Familiarity with contract administration, including MSA and SOW processes.
• Regulatory Knowledge: Basic understanding of compliance requirements related to contracts and supplier management.
• Data Management and Analysis: Ability to work with data, generate reports, and identify trends.
• Communication Skills: Strong written and verbal communication for effective stakeholder coordination.
• Attention to Detail: Ability to manage documentation and compliance requirements with precision.
• Technology Proficiency: Experience with contract management software, Microsoft Excel, and reporting tools is a plus.

Supervision responsibilities:

• Operates under the direction of the TME Compliance, Contracts, and Projects Supervisor.
• Collaborates with internal stakeholders, including procurement, finance, and compliance teams.

Job requirements:

Education:

• Minimum of a Bachelor’s degree.
• Relevant coursework in business administration, contract management, or a related field is preferred.

Experience:

• 3+ years of experience in contract administration, compliance, or supplier management.
• Experience in corporate procurement, meetings, and events is a plus.

Other requirements:

• Some travel could be expected as part of this role.

Certification requirements:

• N/A

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