R and A - LM - Senior

Senior - Lease Administrator with Lease Management / Legal Expertise, GDS ES Finance

EY GDS is seeking a highly skilled and detail-oriented Real Estate Lease Administrator with a strong legal background (preferred) or extensive knowledge of Real Estate lease agreements management on Tririga to join our team. The successful candidate will play a pivotal role in administering leases and subleases, managing rent payments, and providing essential support to internal stakeholders. This position requires the ability to coordinate complex tasks, and a meticulous approach to documentation and compliance.

Key Responsibilities:

• Administer and manage EY's lease and sublease portfolio, ensuring comprehensive oversight of office locations.
• Abstract leases and subleases with a focus on legal accuracy, capturing key terms and conditions in a clear and concise manner.
• Oversee rent payments and sublease invoicing, ensuring timely transactions and meticulous financial tracking and reporting.
• Maintain and enhance the real estate database (IWMS Tririga), guaranteeing data integrity and accuracy for all property-related information.
• Manage standardized lease abstraction processes, including quality reviews and checks of templates from external vendors.
• Liaise with external vendors to ensure consistent adherence to standardized processes and maintain high-quality deliverables.
• Assist in handling reporting on lease abstraction, track progress, and address any ageing or quality issues.
• Assist in providing updates and reports on abstraction templates and processes to Area and Regional Real Estate Leaders.
• Serve as a point of contact for Real Estate leaders, assisting with lease administration activities and addressing related queries.
• Develop and maintain lease-related reporting and analytics for stakeholders.
• Collaborate with cross-functional teams to drive solutions and enhance lease administration processes.
• Identify and implement opportunities for process simplification, streamlining, and automation.

Qualifications:

• Bachelor's degree in Business Administration, Real Estate, Finance, Law, or a related field.
• A minimum of 4 years of experience in lease administration, with a preference for candidates with a legal background or strong knowledge of lease agreements.
• Proficiency in real estate software, including IWMS Tririga and Mercury SAP will be an added advantage.
• Exceptional attention to detail and the ability to manage multiple tasks and projects simultaneously.
• Excellent communication, negotiation, and stakeholder management skills.
• Self-motivated with a solution-oriented approach to challenges and a commitment to quality.
• Ability to work independently and collaboratively within a team environment.

Tools knowledge: MS-Excel, MS-PowerPoint, Tririga, Sharepoint, Power BI & SQL (preferred)