Controlling-Accounting Specialist

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Job Description (Shaded areas for APT use only) 

Job Title: 

Position Summary:

The Accounting Analyst Associate performs accounting activities including reconciliation and analysis of general ledger accounts, preparation of journal entries, and review of financial controls in accordance with established policies, procedures and statutory requirements. Utilizing the firm’s loan amortization software, this position is responsible for creating separated employee loan balances, tracking payments, and collection of past due balances. This role may also prepare reports and analysis of financial information for firm leadership.   In addition, this position may participate on routine special projects, as requested. 

Essential Functions of the Job:

• Performs various accounting activities including reconciliation and analysis of general ledger accounts as directed by supervisors.
• Responsible for administration of establishing separated employee loans, creating loan amortization schedule, and collection of past due balances, in accordance with firm policy/procedures.
• Reviews payroll statutory tax filings for verification of payroll tax liabilities and/or receivables.
• Performs ad hoc research and analysis of various accounting transactions, including sub-systems and identifies issues.
• Identifies and communicates processing, internal control weaknesses, and/or accounting issues and escalates accordingly.
• Participates on special projects, as requested.

Analytical/Decision Making Responsibilities:

• Understand and apply the objectives of firm policies and procedures to guide decisions when analyzing accounting transactions and/or general ledger accounts.   For example, reviewing payroll withholdings, and applying sound business judgment to determine if the withholdings agree with statutory tax filings.
• Utilize available resources both internal firm tools (i.e. Mercury (SAP), COFI Reporting, Accounts Payable (AP) Invoice Workflow applications, Employee Expense Reporting (BW), Global Shared Services (GSS) InfoWeb, ad hoc reports, etc.) as well as external resources (i.e. General Accepted Accounting Principles (GAAP), Bank websites, Third Party Payroll websites, etc) to make independent judgments as to the appropriateness of accounting transactions.
• Demonstrate a healthy skepticism when analyzing accounting transactions.  For example, when completing the payroll Federal Insurance Contributions Act (FICA) withholdings account reconciliation, determine if transactions are properly classified as a tax liability, in accordance to firm policy, and Internal Revenue Services (IRS) guidelines.
• Challenges existing processes and approaches operational efficiency, effectiveness, internal controls, and/or customer service and offer innovative ideas for improvement.
• Identify problems with processes, technology, and/or procedures and escalate, as appropriate.
• Resolves confidential and general accounting issues with general supervision, consistent with established policies and procedures.
• Effectively prioritizes own assignments, follows through on commitments and takes ownership for personal and/or team results.
• Identify issues that may create potential financial exposure and/or risk to the Firm, and escalate accordingly.
• Knowledge and Skills Requirements:
• Computer proficiency; ad hoc reporting and significant working knowledge of advanced Excel including pivot tables
• Working knowledge of the Firm’s business, organization structure and policies and financial applications (i.e. Mercury, COFI Reporting, Microsoft applications, etc.).
• Outstanding verbal and written communication skills.
• Utilize analytical skills and ability to apply sound business judgment to individual and team assignments.
• Ability to comprehend firm communications, announcements, other change management initiatives, etc. and correlate these changes to the core accounting procedures, and escalate as appropriate.
• Exhibits a positive attitude and approach, willingly accepts new challenges, flexible and accepting of change.

Supervision Responsibilities:

• The analysis of accounting transactions and compilation of the account reconciliations are performed with general supervision and guidance from Accounting Analyst Supervising Associate/Supervisor/ and/or Assistant Director with a moderate degree of independence and autonomy.
• Final personal work product (i.e. account reconciliation) is reviewed and feedback is provided by Accounting Analyst Supervising Associate/Supervisor/ and/or Assistant Director.
• May participate on special projects with moderate supervision.

Other Requirements:

• Vacation generally cannot be taken during month-end and year-end close processes.

Job Requirements:

Education:

• Bachelor’s degree in Accounting, Finance or a related discipline or equivalent work experience

Experience:

• Minimum of 0 to 3+ years of progressive related accounting, finance, or related experience.
• General ledger experience is preferred.

Certification Requirements:

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