CBS-Markets-Ops-Reporting-Alliances Finance Operations Specialist

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. 

The opportunity

The GDS Alliances Finance Program Operations Coordinator will function out of the GDS Alliances Delivery Center and will be responsible for providing ongoing Finance operations support to the Global Alliance & Ecosystem Finance and Reporting Lead, as part of the broader global Ecosystem Relationship Enablement function. The incumbent will be responsible for facilitating financial transactions, project management, budget management support, and other operational activities as per the agreed scope of support, using EY’s global finance systems and tools.

Your key responsibilities

• Budgets & Planning: Support Annual financial planning - costs, expenses and yearly forecasts. Analyse actuals against the budget details and manage budget reallocations as needed. Summarise data weekly for the budget dashboards and process reclass entries wherever required.Manage year-end accruals to ensure effective utilization of available budget through recording and submitting to Finance accrual entries for expenses incurred through the year that are not processed during the same year.
• Engagement Code management: Ensure proper use of travel expenses and accurate code mapping across Global and Americas sponosring entities. Manage cost movements across codes throughout the year.
• Annual fee: Track & manage annual alliance fee records and process journal entries for codes received. Manage monthly recurring entries and year end accruals.
• GDS budget Analysis / updates: Manage and update GDS headcount file with latest rates, headcount status, new roles and hiring/exit status. Reconcile general chargeback code to regularly assess and report available balance for GDS cost management. Provide details to stakeholders on required fees to manage GDS costs. Perform headcount analysis and savings through cost arbitrage. Connect with stakeholders as required to understand the budget usage, future expected costs and accruals. Manage GDS invoice records, billing inventory, and assist in periodic invoicing activities. Review & reconcile invoices and highlight any dicrepancies in the GDS invoices.
• Reporting: Weekly budget to actuals for the charge codes assigned. Reporting monthly financials and other reports highlighting key performance parameters. Assist in monitoring and tracking the financial results against operational and strategic objectives as well as historical performance.Engage with the various alliance stakeholders regularly to provide custom reports and track upcoming anticipated costs and status against available budget.
• Operations: Provide Operational support/cost improvement studies to enable effective management to improve operations and increase the efficiency of resources/processes. Provide headcount reports to manage distribution lists on a monthly basis. Share invoices with the processing team and track payment status on a weekly basis. Coordinate with functional teams for collecting data.
• Investments: Track all GTM invoices, compare the budget allocation, analyse the available budget, send details to stakeholders for required approvals and connect weekly with GTM team. Connect with GDS team on the open items, provide support on the invoicing process, offer any other finance support on the new programs / activities. Reconcile and summarise investment data for quarterly reporting and dashboard.
• Adhoc Analysis / Reports: Ad-hoc reporting/operations/admin support for initiatives/ projects as required. Study, analyze, and understand business requirements in the context of preparing executive summaries, reports, key takeaways, and visualizations.. Automation of reports wherever possible and provide inputs for process improvement, building efficiencies, and standardization
• Process Improvement and Standardization: Define processes and lead/support the design of processes and roles leveraging best-in-class practices and enabling technologies, to ensure optimum and consistent performance. Develop and maintain detailed documentation around the processes and ongoing transactions.

Skills and attributes for success

• Understand stakeholder requirements based on business context.
• Strong operational acumen to create impactful relationships with Senior leadership.
• Focus on client and effectively use consultative approaches for stakeholder management.
• Capability to engage multiple stakeholders by quickly understanding the objectives.
• Communicate critical business indicators with in-depth reports and dashboards.
• Enhance and maintain support systems and communication channels.
• Move quickly toward client programs or initiatives and exercise delivery mode in a short span.
• Help increase impact of the outlined strategies and run seamless day-to-day operations.
• Read, understand, and sanitize the data, build reports, and provide insights.
• Drive meetings, build presentations that interpret the data and create valuable business insights.

To qualify for the role, you must have-

• Graduate or post-graduate degree in commerce/finance.
• 7+ years of hands-on experience in a fast-paced global environment
• Advanced knowledge of the basic principles of accounting. Experience working as an accountant is preferred, alternatively experience in GL domain in BPO F&A
• Proficient in MS Excel, exposure to MS Access and Power Bi would be an added advantage. Should be comfortable with working on large spreadsheets with multiple pages and with extensive data, should have a good eye for detail.
• Experience in working with Finance systems, preferably in an SAP environment.
• Should have good English speaking and writing skills, should be an effective communicator.
• Should be a fast learner and should be quick to pick up concepts and requirements.
• Should be able to take the lead, work independently and ensure that work is properly organized, and delivered in a timely manner, with high accuracy and quality.
• Experience of interacting with geographically dispersed professionals strongly preferred.
• Reporting experience, knowledge of standard metrics and key performance indicators
• Understanding of business research or data interpretation and analysis concepts
• Understanding of Project Management concepts and experience working on non-IT projects
• Professional services industry experience, or internal or external client-serving experience preferred.

Ideally, you’ll also have

• Excellent Conceptual & Analytical Skills
• Proficient at number crunching and presenting data
• Excellent communications and organizational skills
• Detail oriented and eager to analyse and solve complex process cases
• Exceptional customer service skills, including responsiveness and commitment to quality
• Strong and highly motivated work ethic
• Ability to perform well prioritized tasks in a fast-paced environment.

What we offer

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across six locations – Argentina, China, India, the Philippines, Poland and the UK – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We’ll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

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