Facilities Events Manager

Job Title: Facilities Events Manager
Location: Johannesburg, South Africa
Department: EY Facilities Team

Position Overview:

EY Johannesburg is seeking a dynamic and innovative Facilities Events Manager to join our Facilities team. In this key role, you will manage the relationship between EY and our outsourced Facilities company, overseeing a wide range of events—from internal town halls and wellness initiatives to year-end functions, learning events, and client-hosted gatherings.

You will collaborate closely with the FM service provider, Brand, Marketing & Communications (BMC), and various internal business units to ensure each event aligns with EY’s high standards, strategic goals, and core values. The role also includes vendor management, budget oversight, operational coordination, and creative event conceptualisation.

Key Responsibilities:

Event Planning and Coordination:

• Lead the end-to-end planning and execution of daily events.
• Collaborate with internal stakeholders to understand event objectives and ensure seamless execution.
• Act as the central point of contact for all event-related matters within the Facilities team, supporting the BMC Client Experience & Events Manager when needed.
• Ensure every detail is meticulously managed for flawless, high-quality event delivery.

Vendor and Relationship Management:

• Serve as the primary liaison between EY and the outsourced Facilities company.
• Source, manage, and maintain strong relationships with event-related vendors (e.g., caterers, coffee shops), ensuring quality, cost-efficiency, and strong contractual agreements.
• Support procurement and payment processes, including handling vouchers or bookings for external services.

Creative Development and Industry Awareness:

• Generate fresh, innovative ideas to enhance the EY brand through engaging, memorable events.
• Continuously monitor industry trends to keep EY events forward-thinking and competitive.

Operations and Financial Oversight:

• Oversee menu selection and catering to align with event themes and quality standards.
• Manage event budgets and track food and beverage expenses.
• Support additional inventory selection and procurement for events.
• Monitor and report on key performance indicators such as client satisfaction, cost savings, and operational efficiency.
• Ensure alignment with EY’s financial, sustainability, and ethical guidelines.

Qualifications:

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
• Proven experience in corporate event planning and management, preferably within a professional services or large business environment.
• Strong organisational, negotiation, and interpersonal skills.
• Ability to work independently, take initiative, and build strong relationships with stakeholders and vendors.
• Knowledge of procurement and vendor payment processes is an advantage.
• While certifications (e.g., CMP) are beneficial, hands-on experience in delivering successful events is highly valued.

Additional Requirements:

• Occasional travel and availability during off-hours will be required to support event execution.
• This role reports to the EY Facilities Manager.