PMO Intern - ERP Implementation | HCMC Office

Project Overview

PMO Intern will support a large-scale ERP implementation project. The project involves multiple stakeholders, including IT, Business teams, and an external implementation partner, and covers activities from system setup, data migration, testing, cutover, to go-live and hyper care.

This is a hands-on opportunity to gain real experience in enterprise IT project management and PMO practices.

Key Responsibilities

1. Project Coordination & Tracking

• Support PMO in tracking project plans, milestones, tasks, and dependencies
• Maintain and update action items, issue logs, and risk registers
• Follow up with internal teams and vendors to ensure timely task completion
• Assist in monitoring project progress against timeline and scope

2. Documentation & Reporting

• Prepare and maintain project documentation, including:
• Meeting Minutes (MoM)
• Weekly / bi-weekly project status reports
• Decision and change logs
• Support consolidation of inputs from different workstreams (IT, Finance, Operations, Vendor)
• Ensure documentation is properly stored and version-controlled

3. Meeting & Communication Support

• Schedule meetings and send calendar invitations
• Prepare meeting agendas and presentation materials
• Capture discussions, decisions, and action items during meetings
• Support communication between Business users, IT teams, and external consultants

4. Governance & Go-Live Support

• Support PMO in enforcing basic project governance (scope, timeline, approvals)
• Help collect business confirmations and signoffs
• Support post go-live hyper care tracking and handover documentation

Required Qualifications

• Final-year student or fresh graduate in:
  • Business Administration
  • Information Systems
  • Accounting, Finance, or related fields
• Basic understanding of IT projects
• Strong proficiency in Microsoft Excel and PowerPoint
• Good written and verbal communication in English
• Detail-oriented, well-organized, and proactive
• Willingness to learn and work with multiple stakeholders

Preferred (Nice-to-Have)

• Exposure to ERP systems (Oracle, SAP, Dynamics, etc.)
• Experience with project documentation or internships related to IT or operations
• Familiarity with basic project management concepts (timeline, scope, risks)

What You Will Learn

• End-to-end ERP implementation lifecycle
• Practical PMO tools and methods
• How large enterprises manage IT transformation programs
• Professional communication with consultants, IT, and business leaders

Benefits

• Hands-on experience in a real enterprise ERP project
• Professional mentoring from PMO and project leaders
• Opportunity for internship extension or conversion to full-time role (subject to performance)