Administrative Staff - HCMC Office

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.​ Join EY and help to build a better working world.

The Opportunity

You will provide comprehensive, quality administrative and support services for all of our EY members. You are responsible for maintaining day-to-day administrative operations of the office, providing prompt support and solutions to office and administrative matters, ensuring that the operations run efficiently and effectively.

Key Responsibilities

•    Be responsible for maintaining a clean, organized and safe working environment
•    Serve as a contact point for facility management, vendors and service providers. 
•    Coordinate and plan office events, employee activities or participate in office projects. 
•    Monitor and track company car usage, taxi billing, phone billing and other facilities bills
•    Implement office policies and procedures to improve efficiency and ensure compliance with the Firm standards
•    Responsible for maintaining office supplies, inventory and timely replenishment as required
•    Ensure records, information and documents provided by vendors and service providers for payment purpose. 
•    Support visa, hotel and flight booking for expatriate when required
•    Support event license obtainment when required

Skills and attributes for success

•    Strong organizational and time management skills with the ability to prioritize tasks.
•    Good English verbal and written communication skills.

•    Strong interpersonal and communication skills

•    Proficiency in MS office applications

•    Ability to multi-task as well as work independently and under pressure

•    Strong organizational skills and is also a team player

•    Detail oriented and possess initiative

Qualifications

•    Bachelor’s degree in Business Administration, Secretary or related field.
•    Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ideally, you'll also have

•    At least 1 year of experience in administrative or assistant positions.
 

What we offer you

At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.

Are you ready to shape your future with confidence? Apply today.

To help create the best experience during the recruitment process, please describe any disability-related adjustments or accommodations you may need.

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.