Executive Assistant - Core Business Services - 100% Geneva

The opportunity

The insights and quality services we provide help build trust and confidence in the capital markets and in economies the world over. We develop outstanding leaders who team to deliver on our promises to all our stakeholders. In so doing, we play a critical role in building a better working world for our people, for our clients and for our communities.

Come be a part of our team and contribute to realizing our shared vision!

Your key responsibilities

• You will proactively support a number of senior Partners, with respect to their administrative tasks and processes that may be varied
• You will be setting up complex meetings and manage Partner’s agendas, make travel arrangements, and draft letters and e-mails in French and/or English.

• You will be responsible in creating reports and presentations, manage invoices, physical mail and office internal communications
• You will be responsible for correspondence, presentations, reports, invoices, and other relevant documents in collaboration with the centralized teams
• You will organize events and actively participate in supplier management (selection, coordination, budget)
• You will take part to events and travel occasionally supporting with logistics, managing scheduling, resolving challenges
• You will coordinate and support tasks in relation to client facing activities such as organizing client events as well as internal activities related to team, trainings, social activities, etc.
• You will be responsible in maintaining several internal databases, process expense reports and similar tasks

• You will act as an interface, internally between different departments and externally with customers

Skills and attributes for success 

• You hold a diploma in administration management, a higher professional diploma is an asset
• You have 3-5 years’ experience as Executive Assistant or in a similar position in a fast-growing or international environment ideally.
• French native speaker with a proficiency in English both in writing and speaking. German will be considered as a plus.
• You have a broad knowledge of Microsoft Office programs, numerical insights, and analytical skills
• You have the ability to work effectively in a fast-paced, multi-tasking environment
• You are detail oriented and take ownership for the delivery of high-quality work
• You are confident about adapting and embracing new technology and tools
• You are open minded, flexible, and solution-oriented professional who appreciates working in a team and likes to explore and implement new ideas
• You are a team player with good communication and interpersonal skills
• You have a high level of stress tolerance

What we offer

EY Switzerland offers you to work in a diverse and inclusive environment with around 3,000 employees from 64 different countries. You will collaborate with the best, learn from the best and continually grow, as we invest a significant portion of our annual turnover in the personal development and training of our employees.

Click here to find out more about our benefits and corporate social responsibility.

Have we sparked your interest? We look forward to receiving your complete application with CV, cover letter, certificates, and transcript of grades.

For more information, please contact our recruitment team (recruitment.switzerland@ey.com / +41 58 286 33 66).