Personal Assistant - Financial Services

Intro: the opportunity  

EY is the only major professional services firm with a dedicated financial services practice (EY FSO) integrated in the EMEIA region. An international team of over 16.000 professionals is working across borders for our clients in the financial sector: Banking, Insurance, Payment Institutions and Wealth & Asset Management, in all service lines: Consulting, Tax, Transactions and Assurance. As we consider our people as the heart of EY, we hire and develop the most passionate people in their field to build a better working world. This starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. So that whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.  

Key responsibilities  

As a Personal Assistant, you combine finance support responsibilities with administrative tasks. You act as a right hand to one of our partners in the consultancy division of EY FSO Belgium where you provide day to day support. This role includes the following tasks:  

• Create and update clients and contacts   

• Draft contracts/client proposals using existing EY templates  

• Support with submitting timesheets and expense notes  

• Support and follow-up of projects from A to Z 

• Insert data in internal CRM tool and adjust as needed  

• Follow-up on contracts and other official documents  

• Monitor clients hours and expenses  

• Assist with preparation of invoices and follow-up of collection  

• Managing agenda, email, calls, meetings and business trips  

• Act as a back-up to other management assistants in the team 

Skills and keys to success  

The skills and experience we are looking for:  

• Degree in a relevant field or equivalent by experience 

• Experience (3 – 10 years) in a similar support role (finance assistant, executive assistant, management assistant, personal assistant, team assistant, office manager)  

• Knowledge of finances to assist with timesheets and capacity planning  

• Fluency in Dutch or French, and solid level of business English  

• Excellent knowledge of the MS Office package (Word, Excel, PowerPoint, Outlook)  

• Communicative and proactive attitude with a hands-on mentality  

• Experience in a professional services firm, in a law office or in the financial services industry is a major differentiator 

What working at EY offers 

• You will be part of the EY family where everyone is willing to offer support and senior management is very accessible  

• You will join a dynamic and growing team with a great mix of young and experienced professionals focusing on financial services 

• You will get extensive trainings, both on technical matters, as well as on soft skills and project management, and have access to new technologies and innovative equipment 

• We are proud of our flexible working arrangements, and we will support you to build a successful career and deliver excellent client service, without sacrificing your personal priorities