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Personal Assistant - Financial Services

Location:  Diegem
Other locations:  Primary Location Only
Salary: Competitive
Date:  25-Jan-2023

Job description

Requisition ID:  956883

Intro: the opportunity  

EY is the only major professional services firm with a dedicated financial services practice (EY FSO) integrated in the EMEIA region. An international team of over 16.000 professionals is working across borders for our clients in the financial sector: Banking, Insurance, Payment Institutions and Wealth & Asset Management, in all service lines: Consulting, Tax, Transactions and Assurance. As we consider our people as the heart of EY, we hire and develop the most passionate people in their field to build a better working world. This starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. So that whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.  

  

Key responsibilities  

As a Personal Assistant, you combine finance support responsibilities with administrative tasks. You act as a right hand to one of our partners in the consultancy division of EY FSO Belgium where you provide day to day support. This role includes the following tasks:  

  • Create and update clients and contacts   

  • Draft contracts/client proposals using existing EY templates  

  • Support with submitting timesheets and expense notes  

  • Support and follow-up of projects from A to Z 

  • Insert data in internal CRM tool and adjust as needed  

  • Follow-up on contracts and other official documents  

  • Monitor clients hours and expenses  

  • Assist with preparation of invoices and follow-up of collection  

  • Managing agenda, email, calls, meetings and business trips  

  • Act as a back-up to other management assistants in the team 

 

Skills and keys to success  

The skills and experience we are looking for:  

  • Degree in a relevant field or equivalent by experience 

  • Experience (3 – 10 years) in a similar support role (finance assistant, executive assistant, management assistant, personal assistant, team assistant, office manager)  

  • Knowledge of finances to assist with timesheets and capacity planning  

  • Fluency in Dutch or French, and solid level of business English  

  • Excellent knowledge of the MS Office package (Word, Excel, PowerPoint, Outlook)  

  • Communicative and proactive attitude with a hands-on mentality  

  • Experience in a professional services firm, in a law office or in the financial services industry is a major differentiator 

  

What working at EY offers 

  • You will be part of the EY family where everyone is willing to offer support and senior management is very accessible  

  • You will join a dynamic and growing team with a great mix of young and experienced professionals focusing on financial services 

  • You will get extensive trainings, both on technical matters, as well as on soft skills and project management, and have access to new technologies and innovative equipment 

  • We are proud of our flexible working arrangements, and we will support you to build a successful career and deliver excellent client service, without sacrificing your personal priorities 

 

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