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US Payroll Associate (Audit and Controls)

Location:  Calgary
Other locations:  Primary Location Only
Salary: Competitive
Date:  Jun 4, 2022

Job description

Requisition ID:  810021

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.


The opportunity

EY US Payroll is responsible for processing payroll for ~50,000 US EY professionals. EY US Payroll is an integrated team with streamlined operations which effectively utilizes technology to achieve operational excellence through the implementation of appropriate audits & controls and a continued focus on process improvements. The payroll team highly values a positive customer experience, cross-functional team collaboration, and ensuring compliance with established policies and procedures along with all legislative/regulatory compliance requirements.

Will execute on the payroll audit & controls vision established by leadership guided by the Supervising Associate of Audit & Controls and Senior Associate(s) using the available toolset including the Payroll Control Center and reports.  Responsible for running reports to validate and confirm that the on-cycle and off-cycle payroll processing is “correct” and “accurate” according to the standards set by EY Payroll leadership.  Associates will follow established EY US Payroll policies, procedures, and service level agreements.  Responsible for advising and fulfilling payroll reporting needs using Spinifex which supports.


Your key responsibilities

  • Through teamwork and collaboration, helps drive operational excellence and ensures personal and workstream accountability of results
  • Utilizing the available toolset(s) and technologies will create and test new controls used in confirming that a payroll processing is ready to be released for processing    
  • Maintains internal audits and controls, which includes Payroll Control Center (PCC) alert management. These may be either proactive control measures designed to detect and prevent process errors, or audits of the payroll results to provide an independent validation of the results and raise questions or concerns of potential issues to the appropriate work streams prior to leadership signoff/payroll release
  • Understands and confirms Segregation of Duties (SoD) in business processes and reports enforcement throughout the payroll teams
  • Assists with audits to ensure that proper payments and employee contributions are calculated and disbursed, as well as ensuring payroll process and work instruction documents are maintained, and as needed, updated properly
  • Supports the Audit & Controls team in ensuring processes are following current documentation and perform periodic audits to test compliance
  • Contributes to development and maintenance of Payroll Procedures per payroll policy and pay practice. Administers and maintains procedures related to data retention, disaster recovery, Year End, Company reporting requirements, and operational procedures
  • Under team leadership monitors payroll system security/user access rights and overseeing process for granting/removing user access
  • Responsible for timely and accurate reporting of data and adhering to EY quality standards for creation and maintenance of audits and PCC alerts and other controls
  • Develops operational excellence and accountability
  • Promotes teamwork and, under supervision, creates controls to enhance payroll compliance
  • Contributes to 3rd party payroll reporting application oversight including design, training, security, development, and distribution of payroll reporting for statutory agencies and internal consumers. Adhere to firm risk data policy mitigation procedures regarding distribution of confidential information, security, platforms, and destruction
  • Participates in compliance testing and providing appropriate, approved, requested data to General Counsel’s Office (GCO), EY Employment Tax Services and internal functional teams to maintain EY Statutory compliance and refine firm payroll control practices, including payroll accounting
  • Maintains accountability and confirms that day to day activities are completed on time and meet EY quality standards
  • Assists in resolution of internal/external problems in a high volume, fast paced, and deadline driven payroll environment
  • Challenges existing policies, processes, and approaches (where appropriate) and offers innovative suggestions for process improvement efforts, helps to implement opportunities that improve operational efficiency or effectiveness of the team
  • Reports regular status updates to leadership regarding results of the audits performed and the errors detected by the controls
  • Produces KPI/metrics reporting of payroll team business processes and functions
  • Performs ad hoc requests or special projects as needed  

Skills and attributes for success

  • Anticipates clients’ needs based upon trend information and client dialogue
  • Demonstrates effective verbal and written communication
  • Develops and maintains effective working relationship with the US Payroll team and other key operational contacts
  • Creates an environment that promotes effective teamwork and collaboration amongst team members

To qualify for the role you must have 

  • 2 - 4 years of progressive related (Payroll) work experience
  • Audit & Control experience preferred or similar role in similar-sized organization; else payroll experience in a similar-size organization (preferred, but not required)
  • Has the payroll-specific knowledge and skills needed to act as a subject matter resource (SMR) to execute on the firm’s vision of the audit and control process and work as directed by Payroll leadership as well as with other stakeholders, where required 
  • Advanced proficiency with technology products including but not limited to: ADP GlobalView, ServiceNow, the Payroll Control Center and other related applications
  • Experience training new employees while leveraging existing policies and procedures and making recommendations for continuous improvement

Ideally you will also have:

  • Payroll certification (i.e. CPP – Certified Payroll Professional)
  • Bachelor’s degree

What we offer

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Total Rewards package allows you decide which benefits are right for you and which ones help you create a solid foundation for your future. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined contribution pension plan, a great vacation policy plus firm paid days that allow you to enjoy longer long weekends throughout the year, statutory holidays and paid personal days (based on province of residence), and a range of exciting programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

  • Support and coaching from some of the most engaging colleagues in the industry
  • Learning opportunities to develop new skills and progress your career
  • The freedom and flexibility to handle your role in a way that’s right for you

Diversity and Inclusion at EY

Diversity and inclusiveness are at the heart of who we are and how we work. We’re committed to fostering an environment where differences are valued, policies and practices are equitable, and our people feel a sense of belonging. From our actions to combat systemic racism and our advocacy for the LGBT+ community to our innovative Neurodiversity Centre of Excellence and Accessibility initiatives, we welcome and embrace the diverse experiences, abilities, backgrounds and perspectives that make our people unique and help guide us. Because when people feel free to be their authentic selves at work, they bring their best and are empowered to build a better working world.

EY Way of Work and your health and safety

EY Way of Work recognizes flexibility in the way we collaborate, innovate and deliver with the ability to work in-person and remotely.  To support a healthy and safe in-person working environment, EY has implemented various layers of health and safety controls while working in the office or at client or other locations.  A critical component of EY’s workplace safety program includes our COVID-19 vaccination policy which requires all personnel to be fully vaccinated against COVID-19 unless an accommodation based on a reason protected by human rights legislation is provided.  

If you can demonstrate that you meet the criteria above, please contact us as soon as possible.
The exceptional EY experience. It’s yours to build. 


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