Supervising Workplace Coordinator - Cairo

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.​

Join EY and help to build a better working world.

The opportunity

Provide robust support assisting the Facilities Manager to effectively manage facilities activities on a day-to-day basis, delivering consistent, seamless and efficient services around building maintenance and repairs, office equipment and appliance maintenance and/or replacement and space planning.

Your key responsibilities

• Handle day-to-day office facilities maintenance; upkeep of office amenities and equipment
• Liaise with building management and external suppliers on alterations, reconfiguration and construction
• Independently manage and respond to urgent administrative queries facilitating the delivery of effective solutions
• Assist in managing the administrative activities involving maintenance and repairs of office equipment and appliances and desk moves within the office
• Maintain and update inventory records of office equipment, appliances, furniture, stationery, etc.
• Ensure all office supplies, equipment, furniture, etc. are maintained and stored in a clean and safe environment
• Assist in executing the Facilities Management plan ensuring work is completed within allocated budget
• Ensure suppliers provide adequate services and work to both financial and quality standards
• Assist in preparing the annual facilities budget and provide management reports to the Facilities Manager/Head of Procurement on a periodic basis
• Monitor order processes and patterns, identifying issues and concerns supporting cost efficiencies
• Handle claims to vendors for defective, shortage and missing items and products
• Support requests for information on office supplies, quotations and pricing, etc.
• Manage purchasing and procurement orders relating to office equipment, furniture, supplies and services; general stationery, food provisions and refreshments, etc.
• Request quotes, conduct analysis and evaluation of pricing options and make appropriate recommendations to Facilities Manager/Head of Procurement
• Negotiate and recommend execution of contracts for purchase of supplies, provisions, services and equipment
• Demonstrate a good understanding and knowledge in the field of purchasing
• Assist in managing team performance ensuring the delivery of high-quality services and consistency in
  support levels
• Monitor the PMDP process ensuring reviews are completed in a timely manner and represent counselees during Review Committee discussions
• Set and monitor progress against goal plans, ensuring appropriate training and development opportunities are provided to close skill gaps

What we offer you

At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.

Are you ready to shape your future with confidence? Apply today.

To help create an equitable and inclusive experience during the recruitment process, please inform us as soon as possible about any disability-related adjustments or accommodations you may need.

EY  |  Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.