Recruiting & Onboarding Specialist - EY GDS

Recruiting & Onboarding Specialist   

Everything we do for our clients comes down to having the right business, technical knowledge, and leadership for every occasion. Our colleagues across the business look to our Talent Attraction & Acquisition (TA2) team to consistently provide the most promising talent to our world-class organization.

The Opportunity

• Support the candidate’s experience from offer acceptance through onboarding, ensuring a seamless and engaging transition for new hires
• Serve as a primary point of contact for candidates, providing guidance, resolving questions, and ensuring readiness for first day
• Collaborate with recruiting, onboarding, and business stakeholders to drive operational excellence, efficiency, and consistency across preboarding processes
• Gain exposure to a broad range of recruiting and onboarding operations, supporting both experienced hire and early careers onboarding programs

• Act as a subject matter expert on recruiting operations, addressing questions on policy, process, and technology

Your Key Responsibilities

Preboarding Operations & Stakeholder Management

• Track candidate progress through preboarding milestones, ensuring accuracy, compliance, and timely completion
• Ensure candidates are moving through recruiting and onboarding systems as designed
• Manage onboarding logistics, including start dates, changes, and exception handling in collaboration with stakeholders
• Maintain accurate reporting and tracking to support operational visibility
• Manage inquiries through shared mailboxes and provide team back-up support as needed

Compliance & Candidate Readiness

• Ensure completion of required preboarding and compliance items, including background investigations, required onboarding documentation, and system requirements
• Support additional validation processes as applicable (e.g., compliance requirements, documentation follow-up, onboarding coordination, etc.)
• Deliver key communications to support the preboarding and first week process to ensure candidate readiness
• Provide support for first day readiness and workplace essentials (e.g., technology access, required tools and systems, access provisioning, etc.)

Program Support

• Collaborate with stakeholders to support onboarding programs, orientation logistics, and candidate communications
• Support program-specific processes and logistics, which may include supporting facilitators, invite coordination and/or roster management  
• Ensure new hires are aligned to appropriate business key contacts

Skills and Attributes for Success

• Strong ability to manage multiple priorities and maintain attention to detail
• Effective English written and verbal communication skills, with the ability to tailor messaging to diverse audiences
• Strong organizational skills with the ability to manage high-volume work effectively and prioritize in a fast-paced environment
• Ability to build relationships and collaborate across teams
• Strong analytical and problem-solving capabilities
• Commitment to continuous improvement and operational excellence
• Adaptability and ability to navigate change

To qualify for the role, you must have

• Experience in recruiting, onboarding, or related operations (6 months – 2 years’ experience preferred)
• Bachelor's degree (completed or in progress), or equivalent relevant experience

• Strong proficiency in English, with the ability to perform work and communicate effectively in a professional environment

• Microsoft Suite – Outlook, Excel, Word, PowerPoint, etc.