Lease Administrator with Legal Expertise Assistant Director

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. 

ES- Finance: Reporting and Data Analytics Centre of Excellence

Role- Assistant Director - Lease Administrator with Legal Expertise

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all

EY GDS is seeking a highly skilled and detail-oriented Real Estate Lease Administrator with a strong legal background or extensive knowledge of Real Estate lease agreements to join our team. The successful candidate will play a pivotal role in administering leases and subleases, managing rent payments, and providing essential support to internal stakeholders. This position requires exceptional stakeholder management skills, the ability to coordinate complex tasks, and a meticulous approach to documentation and compliance.

Key Responsibilities:

• Administer and manage EY's lease and sublease portfolio, ensuring comprehensive oversight of office locations.
• Abstract leases and subleases with a focus on legal accuracy, capturing key terms and conditions in a clear and concise manner.
• Oversee rent payments and sublease invoicing, ensuring timely transactions and meticulous financial tracking and reporting.
• Perform desk audits to verify compliance with lease terms, identify cost-saving opportunities, and maintain high-quality standards.
• Maintain and enhance the real estate database (IWMS Tririga), guaranteeing data integrity and accuracy for all property-related information.
• Manage standardized lease abstraction processes, including quality reviews and checks of templates from external vendors.
• Liaise with external vendors to ensure consistent adherence to standardized processes and maintain high-quality deliverables.
• Handle reporting on lease abstraction, track progress, and address any ageing or quality issues.
• Provide updates and reports on abstraction templates and processes to Area and Regional Real Estate Leaders.
• Support and contribute to the standardization of the Rent Payment process across regions.
• Serve as a point of contact for Real Estate leaders, assisting with lease administration activities and addressing related queries.
• Support Real Estate and Facilities Management (FM) personnel, including Region Directors of Administration, Business Managers, and Location Managers.
• Develop and maintain lease-related reporting and analytics for stakeholders.
• Collaborate with cross-functional teams to drive solutions and enhance lease administration processes.
• Fosters an environment that promotes the sharing of knowledge and leading practices, and builds on learning to serve the organization
• Promotes effective teaming with multitasking capabilities
• Contributes to achieving of EYPP score for the team
• Stays connected with key stakeholders/customers and builds long-term relationships, through active dialogue on GDS capabilities and thorough understanding their business priorities
• Proactively senses and enables building of future skills for self and team. Drive to improve Digital Adoption Index (DAI)
• Drive cost savings through automation and innovation initiatives. Achieve operational efficiency goals (Automation & Productivity)
• Contributes to upskilling of team members and encourages to develop a technical acumen thorough with the ES Digital Platform offerings
• Increases GDS usage by expanding service portfolio at the appropriate pricing model
• Increase GDS usage and penetration
• Consistently enhances service delivery, becomes a trusted advisor for the stakeholders
• Regularly contributes to automation and innovation initiatives, leveraging the latest tools and technologies

Qualifications:

• Bachelor's degree in Business Administration, Real Estate, Finance, Law, or a related field.
• A minimum of 9 -12 years of experience in lease administration, with a preference for candidates with a legal background or strong knowledge of lease agreements.
• Proficiency in real estate software, including IWMS Tririga and Mercury SAP will be an added advantage.
• Exceptional attention to detail and the ability to manage multiple tasks and projects simultaneously.
• Excellent communication, negotiation, and stakeholder management skills.
• Self-motivated with a solution-oriented approach to challenges and a commitment to quality.
• Ability to work independently and collaboratively within a team environment.

EY GDS is committed to fostering an inclusive environment with a diverse team of professionals. We encourage qualified candidates with a passion for real estate and a legal acumen to apply for this exciting opportunity.

What we offer

EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across eight locations – Argentina, China, India, Philippines, Poland, Mexico, Sri Lanka and Spain and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We’ll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

• Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
• Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
• Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

EY | Building a better working world 

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