Facilities Coordinator

Working Location: Athens (hybrid)

At EY, we’re all in to shape your future with confidence. We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Being part of EY in Greece means being part of a team which has been announced as Top Employer for the third consecutive year, certified as a Great Place to Work for a second year in a row, and awarded as Best Workplace in Professional Services & Consulting for the first time!

At EY, we’ll develop you with future-focused skills and equip you with world-class experiences through coaching and training programs as well as the use of advanced technology and AI. We’ll fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams

Join our continuously growing team, which employs over 2.600 professionals in Greece, to experience great flexibility under our hybrid operating model across our offices in Athens, Patras, and Thessaloniki and help to build a better working world.

The opportunity

Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability.

Join our team as a Facilities Coordinator and take on a pivotal role in managing our company's facilities and administrative operations. As part of our dynamic team, you'll be responsible for maintaining top-notch facilities that directly support our company.

Your key responsibilities

As a Facilities Coordinator, you will play a crucial role in ensuring the smooth operation of our facilities. Your key responsibilities will include:

• Coordinating and overseeing all aspects of facilities services team, including Maintenance, Security, Cleaning, Service Level Agreements, Consumables, activities of the administrative and cleaning personnel
• Ensure compliance with health and safety regulations and company policies.

• Negotiate and recommend execution of contracts for purchase of supplies, provisions, services and equipment
• Maintaining meticulous records of past maintenance operations to track and analyze facility performance.

• Building and nurturing relationships with external vendors and contractors, including cleaning services, security personnel, maintenance technicians, and equipment suppliers, to ensure high-quality services and cost-effective deals.
• Conducting audits across all company premises all over Greece, to uphold safety, cleanliness, and operational standards.
• Collaborating effectively with cross-functional teams to ensure seamless facility operations and achieve optimal results.
• Assist in the preparation and management of the facilities budget, monitor expenses and identify cost-saving opportunities

Skills and attributes for success

What we look for

• Strong academic background with a bachelor’s degree from a top tier university
• Significant work experience in a fast-paced environment in facility management or leading a team
• In depth knowledge of systems, tools and procedures for office maintenance, office & facility management
• Highly skilled in using the MS Office packages (Outlook, Excel, Word, and PowerPoint)
• Strong written and verbal skills both in Greek and English
• Deep understanding and knowledge of purchasing practices and procedures.
• Significant team management skills
• A passion to provide high quality service to the stakeholders

• Proactive mindset, actively seeking ways to improve the office environment and promote recycling and other environmentally friendly processes.
• Strong negotiation skills with the ability to recommend and execute contracts for the purchase of supplies, provisions, services, and equipment.
• A collaborative approach to contribute to initiatives aimed at strengthening facilities management.
• Ability to handle multiple executives, priorities and deadlines

What we offer

We will fuel your ambition and potential with future-focused skills development that equips you with state-of-the-art methodologies and technology-enabled solutions. With more than 25,000 people in 150 countries, you will join an inclusive and empowering culture that values your uniqueness, prioritizes your wellbeing, and immerses you in the diverse thinking and cross-cultural experiences necessary to help deliver impact to clients across the globe and to help build a better working world. Learn more about careers at EY-Parthenon.

Additionally, we offer you the ability to Shape your Future with Confidence by:

• Developing your professional growth:
• You'll have unlimited access to educational platforms, EY Badges and EY Degrees, alongside support for certifications. You will experience personalized coaching and feedback, and gain exposure to international projects, through our expansive global network, empowering you to define and achieve your own success.
• Dive into our innovative GenAI ecosystem, designed to enhance your EY journey and support your career growth. These advanced AI tools will empower you to focus on higher-value work and meaningful interactions, enriching your professional experience like never before.
• Empowering your personal fulfilment: We focus on your financial, social, mental and physical wellbeing.
• Our competitive rewards package, depending on your experience, includes cutting-edge technological equipment, ticket restaurant vouchers, a private health and life insurance scheme, income protection and an exclusive EY benefits club card that provides a wide range of discounts, offers and promotions.
• Our flexible working arrangement (hybrid model) is defined based on your own preferences and team’s needs, and we enjoy other initiatives such as summer short Fridays and an EY Day Off.
• Our commitment to a sustainable way of operating, encourages volunteerism, promotes sustainable practices and offers opportunities for you to create a positive societal impact.
• Our pride lies in working at EY as one of the most recognized employers in Greece through our multiple awards received over the last 3 years (Top Employer, Great Place to Work and Best Workplace in Professional Services & Consulting).
• Fueling an inclusive culture: We prioritize a diverse, equitable and inclusive environment, where you’ll be embraced for who you are and empowered to use your voice to help others find theirs.

Are you ready to shape your future with confidence? Apply today.

To help create an equitable and inclusive experience during the recruitment process, please inform us as soon as possible about any disability-related adjustments or accommodations you may need.

EY  |  Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

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