Business Support Centre Executive Assistant

Business Support Centre Executive Assistant

The opportunity 
 
As our Business Support Centre Executive Assistant you’ll be required to work in a team environment providing high quality, consistent and efficient administrative support in line with a set scope of services. These services will be delivered in a proactive and collaborative manner, across multiple geographies and service lines in a local and virtual environment.  This role is offered on a flexible full-time basis, initially as a 12-month fixed term contract. 

This is a hybrid position based in either Naarm (Melbourne) or Warrang (Sydney). While our roles offer flexible work arrangements, there is an inherent requirement for regular in-person attendance at the office. We welcome a conversation about potential options in the context of this role. Please speak with us about potential options.

Your key responsibilities 

• Prepare and manage expense claims for Senior Managers and Directors using the in-house processing system, ensuring compliance with the firm's policy meeting Accounts Payable deadlines.
• Coordinate and respond to emails in EY's Security shared mailbox, support baseline security applications.
• Schedule and organize internal and external meetings, manage logistics, arrange travel bookings in accordance with firm policies, prepare itineraries, and track travel costs.
• Organize client events following firm guidelines, manage catering and AV needs, coordinate group travel and accommodation, and secure venues using internal contacts.
• Conduct client/industry research, manage client database entries, provide technical coaching for new team members, process vendor payment requests, and engage in personal performance development while supporting team projects and tasks as needed.

Skills and attributes for success

• Proficiency in MS Office applications. Some experience in delivering technical training or coaching is preferred. Quality-focused with attention to detail, and able to interact effectively with senior management while meeting performance criteria.
• Strong prioritization, organizational, and time management skills, along with well-developed problem-solving abilities and proficiency in database systems. Proven customer service focus, and the ability to work collaboratively in a team are essential.
• Must be comfortable working virtually and independently, responding well to deadlines, and adapting to a rapidly changing environment.

Ideally, you’ll also have the skills and attributes below but don’t worry if you don’t tick all the boxes. We’re interested in your aptitude, attitude and willingness to learn.  

• A minimum of 2 to 3 years of work experience is required, with at least 2 years preferred in a team environment providing secretarial services
• Candidates must be located in Sydney or Melbourne and be Australian citizens with the ability to obtain NV1 Defence Security Clearance.

What we offer you 

At EY, we’ll fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more. 

• Career development: At EY, your career is yours to shape! We’ll develop you with future-focused skills and equip you with world-class experiences ey.com/au/careerdevelopment 
• Flexible work arrangements: Our flexible work policies empower you to balance your professional and personal life, fostering a culture of trust and autonomy.  
• A comprehensive benefits package: From a yearly wellness incentive, to access to additional 8 weeks of flex leave per year, and family-friendly policies, including 26 weeks of gender-neutral paid parental leave, we cater to your diverse needs to help you thrive both personally and professionally www.ey.com/au/benefits      
• Salary: We offer a competitive salary which is open to negotiation pending on skills and experience. 

Acknowledgement of Country 

EY acknowledges the Traditional Owners and Custodians of the lands on which EY offices are located around Australia. We pay our respects to their cultures, and to their Elders — past, present, and emerging. Find out more about our vision for reconciliation at ey.com/en_au/careers/indigenous 

Diversity, equity, and inclusiveness (DE&I) are core to who we are, how we work and how we live our values. We encourage applications from people of all ages, nationalities, abilities, cultures, sexual orientations, and gender identities and are committed to providing an equitable and barrier free recruitment experience for all. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process. We understand sharing your needs with us can be daunting, so if you have questions before or during your application, we welcome you to get in touch at contactrecruitment@au.ey.com or +61 3 8650 7788 (option 2). Anything you tell us will be kept completely confidential. 

Are you ready to shape your future with confidence? Apply today.  
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Our preferred applicant will be required to undertake employment screening by EY or our external third-party provider. 

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